administrative assistant

Tasks

• Plan and organize daily operations
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Conduct performance reviews
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
• Supervise office and volunteer staff

Computer and technology knowledge

• MS Excel
• MS PowerPoint
• MS Windows
• MS Word
• MS Office
• Electronic mail

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Attention to detail
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Organized
• Reliability
• Quick learner
• Work Term : Permanent
• Work Language : English
• Hours : 35 hours per week