Administrative Assistant to Financial Advisor

About the Company

We are an incorporated, independent financial advisory practice providing personalized investment and insurance solutions to individuals and entities. Our business is built on professionalism, trust, and long-term client relationships. We pride ourselves on delivering a high level of service through a thoughtful, client-centered approach.

The Opportunity

We are seeking an  unlicensed Administrative Assistant  to provide dedicated, one-on-one administrative and operational support directly to the Financial Advisor. This role is integral to the smooth daily operation of the practice and is ideal for someone who is highly organized, detail-oriented, professional, and comfortable managing a wide range of administrative responsibilities while maintaining a warm and client-focused demeanor.

You will work closely with the advisor as a trusted second hand. The advisor is open, approachable, and values clear communication. Over time, the successful candidate will gain a deep understanding of the business and be empowered to independently manage tasks and proactively support the practice.

Position Summary

The Administrative Assistant is responsible for ensuring daily operations run smoothly and efficiently, supporting both the advisor and clients through accurate administration, organization, and follow-through.

Primary Responsibilities

• Act as the primary administrative support for the Financial Advisor, managing daily workflows and ensuring tasks are completed accurately and on time
• Serve as a key point of contact for clients, handling inquiries, scheduling appointments, and coordinating required follow-ups
• Prepare and process documentation for account openings, transfers, updates, and other operational requirements
• Maintain accurate and well-organized client records (digital and physical), including correspondence and compliance-related documentation
• Monitor outstanding items, ensure paperwork is completed correctly, and track tasks through to completion
• Prepare materials for client meetings, including file summaries and required forms
• Support client communications such as newsletters, updates, and general correspondence
• Maintain and update the CRM system to ensure client information, notes, and task lists are current and accurate
• Manage email, calendar coordination, and document organization to support the advisor’s day-to-day operations
• Draft and send professional written communications to clients and external stakeholders

Qualifications & Experience

Additional Details

Compensation & Benefits

Desired Start Date

January 5