Corporate Events Coordinator CAN

About Kinaxis

Location

Our office in Ottawa Canada - Hybrid

About the team

Were looking for a highly organized detail-oriented Events Coordinator to support the planning logistics and execution of corporate events conferences customer programs and internal experiences. This role is ideal for someone who thrives in a fastpacked environment enjoys juggling multiple projects and brings exceptional communication and coordination skills.

As an integral member of the events team youll help deliver seamless memorable experiences that elevate our brand and strengthen engagement with customers partners employees and executive stakeholders.

Salary Range

Annual cash compensation ranges from $47250 to $69300 plus a discretionary 5% company bonus. The final offer within this range will reflect the successful candidates skills and experience.

Vacancy Status

This is an existing job vacancy

What you will do

Event Logistics & Coordination

• Support planning and execution of in-person and virtual events.
• Assist with schedules run-of-show documents staff briefings and floor plans.
• Coordinate vendors onsite logistics and post-event wrap-up.

Registration & Attendee Management

• Support event registration tools attendee communications and tracking.
• Manage guest lists dietary needs and onsite check-in.

Marketing & Communications Support

• Collaborate on branding signage and promotional assets.
• Assist with agendas speaker bios briefs and post-event reports.
• Coordinate partner/sponsor deliverables.

Branded Asset (Swag) Management

• Manage swag planning procurement inventory and distribution.
• Oversee vendor relationships for branded merchandise.
• Handle shipping/receiving of event materials (domestic & international).
• Assemble VIP kits speaker gifts and staff/attendee packages.
• Ensure all items align with brand standards.

Onsite Support

• Assist with load-in/out registration and attendee needs.
• Serve as a point of contact for staff speakers and suppliers.
• Troubleshoot issues professionally and calmly.

Budget & Administration

• Track budgets invoices and expense reconciliation.
• Maintain documentation timelines and project plans.
• Support data collection and post-event reporting.

What we are looking for

• 13 years in events marketing events or hospitality.
• Strong organization and project management skills.
• Excellent communication (written and verbal).
• Ability to manage deadlines and competing priorities.
• Comfortable with event platforms and technology.
• Ability to travel and work evenings/weekends during events.

Qualifications that would help

• Experience with corporate events or conferences.
• Familiarity with project management tools (e.g. Wrike).
• B2B technology or supply chain experience is an asset.

Success Profile

You excel at creating exceptional experiences collaborating across teams anticipating challenges and bringing professionalism creativity and positive energy to every event. Youre resourceful solutions-focused and customer-obsessed.

#EntryLevel #LI-EN1

Work With Impact: Our platform directly helps companies power the worlds supply chains. We see the results of what we do out in the world every daywhen we see store shelves stocked when medications are available for our loved ones and so much more.

Work with Fortune 500 Brands: Companies across industries trust us to help them take control of their integrated business planning and digital supply chain. Some of our customers include Lockheed Martin Yamaha P&G Honda and more.

Social Responsibility at Kinaxis: Our Diversity Equity and Inclusion Committee weighs in on hiring practices talent assessment training materials and mandatory training on unconscious bias and inclusion fundamentals. Sustainability is key to what we do and were committed to net-zero operations strategy for the long term. We are involved in our communities and support causes where we can make the most impact.

People matter at Kinaxis and these are some of the perks and benefits we created for our team:

• Flexible vacation and Kinaxis Days (company-wide day off on the last Friday of every month)
• Flexible work options
• Physical and mental well-being programs
• Regularly scheduled virtual fitness classes
• Mentorship programs and training and career development
• Recognition programs and referral rewards
• Hackathons

Kinaxis welcomes candidates to apply to our inclusive community. We provide accommodations upon request to ensure fairness and accessibility throughout our recruitment process for all candidates including those with specific needs or disabilities. If you require an accommodation please reach out to us at Please note that this contact information is strictly for accessibility requests and cannot be used to inquire about application statuses.

Kinaxis is committed to ensuring a fair and transparent recruitment process. We use artificial intelligence (AI) tools in the initial step of the recruitment process to compare submitted resumes against the job description to identify candidates whose education experience and skills most closely match the requirements of the role. After the initial screening all subsequent decisions regarding your application including final selection are made by our human recruitment team. AI does not make any final hiring decisions.