Director, Capital Projects

DUTIES

The Director, Capital projects is accountable for the development and approval of Capital Projects. This including scrutiny of the early stages of the project development, challenging the technical aspects, determining the commercial aspects and development of the construction plan.

This position ensures that appropriate preparation is done prior to approval of the project to ensure that the projects are completed timely, on-budget and functioning as expected.

MAJOR RESPONSIBILITIES

Manage construction and select major / minor renovation projects from beginning to end :

• Identify requirements, develops and prepares written project scope of work (program statement) and other concept phase documents.
• Develop information necessary for RFP
• Lead internal project boards for major capital and select renovation projects
• Select and work with internal stakeholders and external consultants to create project drawings and specifications as applicable.
• Manage design review process according to campus master plan guidelines and secure approvals with all applicable regulatory bodies.
• Provide value engineering expertise based on constructability and design expertise and calibrate design solutions.
• Review plans, specifications, and submittals for new and remodeled building projects for code compliance and building standards.
• Manage Formal bid process and selection of contractors (working with major stakeholders).
• Assists the Directors, Facilities Services, in developing and maintaining a multi-year deferred maintenance strategy and preparation submissions for annual Routine Capital funding
• Work with the CEO of the TRU Community Trust to facilitate development of Trust-designated properties (; land servicing, etc.)

Manage all financial aspects for the project :

• Determine overall project budgets. Regularly analyze project financial status in relation to current budget; advise Project Boards and Senior Leadership of the project status and problems (or potential problems) on an ongoing basis.
• Where the Director is the Project Manager for minor renovations, review all purchase requests, purchase requisitions, purchase orders related to projects and monitor progress of each.
• Where the Director is the Project Manager for minor renovations, review all invoices, determine whether appropriate work has been performed and invoiced, and approve payment.
• Monitor and manage Capital budget and the availability of funds related to each project.
• Oversee all construction activities, progress, issues, resolution, and documentation related to Capital projects.
• Develop and manage accurate project schedules and summary reports.
• Anticipate potential schedule or priority delays and initiate plans for alternative actions.
• Work collaboratively to resolve issues, keeping management and stakeholders informed at all times.
• Provide project communication to all stakeholders
• Implement and monitor building systems shut-downs with contractors and affected areas
• Implement and monitor activation at project completion. This will include acceptance of the newly installed building / systems, obtaining and reviewing as-built drawings, specifications, maintenance manuals, and warranty information.
• Manage transfer of equipment documentation to parties with responsibility for ongoing maintenance.

Designing and space planning from initial concepts to final installation :

• Working with IPA and the AVP HR and Planning, study the current facility and operation, assess opportunities for improvement, identify the growth factors and look at critical improvements to implement within the selected facility plan.
• Ensure the design concept is compliant with all relevant regulations and local building codes.
• In consultation with the AVP HR and Planning, provide support on managing space requirements, space reallocation and strategic space allocation.
• Coordinate furniture requirements with facilities staff.
• Review and monitor contractor's safety programs.

REPORTS TO

Executive Director, Facilities Management

QUALIFICATIONS

REQUIRED KNOWLEDGE / SKILLS

• Bachelor's degree from an accredited institution in civil engineering, architecture, or construction management (or equivalent)
• Masters Degree in architecture, engineering, construction management, or Business Administration (or equivalent)
• 7-10 years of experience managing multiple large projects in the fields of facilities management, general contracting, building renovation, and architecture / engineering
• Demonstrated ability applying the principles of design and construction project management
• Solid understanding of construction practices and methods, building trades and associated language, RFIs, RFPs, bid analysis, scope and specification development
• Demonstrated knowledge and understanding of AVED's capital asset reference guide and capital asset management framework
• Demonstrated knowledge and understanding of applicable building codes and regulations,
• Solid technical knowledge of building systems, constructability, and infrastructure
• Demonstrated experience managing large scale restoration, renovation, and refurbishment projects from concept to completion
• Proven history of successful budget and expenditure management
• Strong ability to maintain a professional demeanor and to use exemplary communication and leadership skills to achieve results in a strong consensus driven environment
• Knowledge of current project management and project delivery methodologies
• Strong skills in verbal, written, and electronic communications
• Extensive knowledge of relevant computer technologies, such as AutoCAD, Visio, MS Project, MS Word, MS Excel, and Outlook Email / Calendar
• Knowledge of building information modeling (BIM) and integrated practices, such as design / build or IPD
• Experience in a higher education work environment
30+ days ago