Property Administrator

Join to apply for the Property Administrator role at Pier 4 Ltd.

At Pier 4 we have ambitious goals around growing our portfolio of multi-family real estate assets. We have been recognized by the Globe & Mail Report on Business as one of Canada’s Top Growing Companies for 2024 & 2025 and we are a certified Great Place to Work. We are looking for a Property Administrator , who wants to be part of our exciting journey and is truly engaged in being an advocate of and executing best-in-class property administration.

Responsibilities

• Utilize Yardi to its full extent to maintain consistency across the organization.
• Assist in updating and producing weekly Management Reports for each property in close cooperation with the Property Managers and Property Accountants.
• Processing all legal notices for all properties managed by the management company. Including but not limited to, N1s, N4s, building notices and resident letters
• Bank runs, copy cheques and send to accounting to process.
• Process small balance letters or email tenants in arrears and ensuring they are correctly updated within the company software’s and spreadsheets.
• Move-ins – processing and uploading move-in documents, adding lease charges, insurance information, parking information, approval or denial of email correspondence, advising accounting of LMR / Parking charges, updating all spreadsheets and control sheets pertaining to the tenants move in process.
• Move-outs – process in Yardi, update all spreadsheets pertaining to tenants move out, make sure PAD is off and advise accounting for them to apply LMR and interest on ledger.
• Assist in day-to-day operations of the property management company. Including but not limited to, answering resident questions via email or phone calls, updating resident files and ensuring they are up to date.
• Work with the property managers and leasing agents to ensure that all information for rentals is accurate and up to date.
• Set up lease charges ex : parking etc. when required.
• Remove any lease charges ex : parking etc. when required.
• Log maintenance into Yardi and respond to residents’ concerns and work with PMs on follow ups.
• Schedule maintenance – update Yardi maintenance when needed.
• Manage resident relationships and elevate concerns where needed.
• Processing purchase orders and invoices for approval.
• Negotiate and coordinate services / contracts with the operation of the property and ensuring each vendor’s insurance and WSIB certificates are up to date and accurate.
• Assist the Manager, Property Administration in creating and maintaining proper Health and Safety protocols.
• Identify opportunities to leverage technology and create operational efficiencies.
• Must be organized, efficient, can prioritize, have excellent follow-up and outstanding interpersonal and communication skills.

Education, Qualification and Experience

Seniority level

Associate

Employment type

Full-time

Job function

Administrative

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Location : Kitchener, Ontario, Canada – Salary : CA$60,000.00–CA$70,000.00

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