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Administrative assistant

Administrative assistant

Randstad CanadaMontréal, Quebec, CA
16 days ago
Job type
  • Permanent
  • Quick Apply
Job description

Our client, a legal firm located in downtown Montreal, is looking for an experienced and bilingual administrative assistant to provide administrative support to two associates in the tax division .

This role is permanent and to be filled as soon as possible.

The successful candidate stands out for their rigor and sense of organization and priorities which allow them to manage several files simultaneously. Versatile and with great attention to detail, she enjoys working in a team and contributing significantly to the success of the office and the team.

If you recognize yourself in this description, don't hesitate to apply for this position in downtown Montreal!

Advantages

  • Full-time, permanent position;
  • Group insurance paid in part by the employer;
  • Group retirement plan;
  • Telemedicine and Employee and Family Assistance Program;
  • Dynamic work environment that promotes teamwork;
  • Flexible schedule and work-family balance;

Half Friday off in summer

  • Possibility of teleworking in hybrid mode;

    • Various health and wellness programs.

    Responsibilities

  • Plan weekly meetings of the tax group and manage the practice group’s calendar and email inbox;
  • Administer invoicing, accounts receivable, expense accounts and trust accounts;
  • Perform file openings;
  • Maintain continuing education files up to date;
  • Collaborate in maintaining and updating the annual budget of the tax group and carry out appropriate follow-ups;
  • Support the preparation of legal and administrative documents (Agreements, tax memoranda, trusts, tax forms, service offers);
  • Correspond with clients of the practice group and rigorously ensure all follow-ups on calls and voice messages;
  • Register team members for various seminars, webinars and manage annual general registrations for the practice group;

    • Any other related administrative assistance.

    Qualifications

  • Have appropriate training for the position OR relevant work experience;
  • Have an excellent command of French and English, both oral and written;
  • Have a good command of the Office Suite (Outlook, Word, Excel);
  • Have skills developed for teamwork;

    • Have an ability to work with tight and last minute deadlines.

    Have attention to detail, and be organized

    Summary

    Interested in this position?

    Send us an email anytime at [email protected]

    If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We will be happy to help them!

    For more information on this and all other positions currently available, visit www.randstad.ca.

    We look forward to receiving your resume!

    All resumes received will be considered equally.

    Only selected candidates will be contacted.

    Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3

    Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

    Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.