Administrative assistant

Are you recognized for your organizational skills, professionalism, and ability to manage multiple priorities simultaneously? This Administrative Assistant position is a unique opportunity to contribute your skills to a recognized organization and grow in a stimulating and collaborative environment.

Based in downtown Montreal, this role will allow you to be at the heart of the action, work with committed managers and teams, and contribute directly to the smooth running of daily operations. Prior experience in a corporate environment, ideally in the financial sector, is essential to succeed in this position and successfully meet challenges.

If you are looking for a role where your coordination, communication, and administrative management skills will make a real difference, we want to meet you!

Advantages
- Competitive salary

- Permanent, full-time role, 35 hours/week, in downtown Montreal

- Flexible and competitive benefits, including a staff savings plan where the employer matches your voluntary contributions, a defined benefit pension plan, a $750 wellness and healthcare spending account, to name a few

- In addition, paid vacation per year, five personal days, sick days as needed, and the office is closed from December 25th to January 1st

- A hybrid work model (maximum 3-4 days in the office)

Responsibilities
Plan and coordinate domestic and international travel logistics (flights, accommodations, itineraries, expense reports).
Manage calendars, organize meetings across different time zones, and prepare necessary support documents.
Contribute to the drafting and formatting of presentations, reports, and communications for internal and external audiences.
Liaise between internal teams and external partners to ensure optimal coordination.
Process invoices, purchase orders, and expense reports in accordance with internal policies and procedures.
Provide ad hoc support to the Executive Assistant when required.

Qualifications
College diploma (DEP or DEC) in office technology or a related field.
A minimum of three (3) years of relevant experience in administrative support, preferably in a corporate or public affairs environment.
Proven experience in managing executive agendas and organizing complex trips.
Excellent command of Microsoft Office (Word, Excel, PowerPoint, Outlook).
Strong organizational, priority, and time management skills.
Excellent oral and written communication skills, in both French and English.
Discretion, diplomacy, and a high sense of professionalism.
Demonstrated ability to work independently and adapt quickly to changing priorities.
Reliability, proactivity, and organizational skills are essential qualities.

Summary
Interested in this position?

Email us anytime at tamara.cobrin@randstad.ca and dorine.sportouch@randstad.ca.

If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We'd be happy to help!

For more information on this and all other currently available positions, visit www.randstad.ca.

We look forward to receiving your resume!

All resumes received will be reviewed equally.

Only selected candidates will be contacted.

Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.