Purchasing Administrator

Preferred Qualifications and Skills

• Exceptional organizational skills and the ability to prioritize and manage a high volume of tasks and requests daily.
• Proven time management and the ability to perform effectively under pressure and meet tight deadlines.
• High attention to detail combined with strong problem-solving capabilities.
• Effective communication and negotiation skills.
• Demonstrated commitment to ethical procurement practices.
• Proficiency with the Microsoft Office Suite (Word Excel etc.); experience with ERP systems is a strong asset.

Working Conditions

• Office-based role.
• Standard 40-hour work weeks apply; however flexibility is expected during project periods or critical deadlines to meet operational needs.
• Fast-paced deadline-driven environment requiring adaptability attention to detail and effective multi-tasking.

Core Responsibilities

Procurement Administration & Data Management

• Provide direct administrative support to Buyers including purchase order (PO) updates data entry part card closures and initiating accounting corrections.
• Process and match procurement documentation (receipts packing slips and invoices) against open purchase orders for accurate entry into the ERP system.
• Complete data entry tasks for a diverse range of operational purchases including shop consumables maintenance materials freight third party services (inspections testing) and tools.
• Process and reconcile the monthly Purchasing VISA statement.
• Create and maintain accurate vendor/supplier records within the ERP system.
• Monitor supplier payment terms during invoice processing and advice Procurement Management and Accounts Payable of any discrepancies.

ERP System and Cross-Functional Support

• Complete relevant ERP system training and effectively navigate the system to execute daily administrative and data entry tasks.
• Provide ongoing data entry support for the Purchasing department staff as required.
• Develop and maintain professional business relationships with key internal teams especially Accounts Payable to ensure seamless transaction processing.
• Actively participate in cross-training activities with other Purchasing Administration staff to ensure department coverage.
• Utilize internal resources such as SharePoint effectively as an employment and administrative tool.

Departmental Operations

• Manage general office supply inventory and procurement for the department.
• Execute various routine administrative tasks essential to the smooth functionality of the Purchasing department.

Required Experience:

Unclear Seniority

Key Skills
AIX,Autocad Design,Cardiac,Corporate Risk Management,Food & Beverage Service,Adobe
Employment Type : Full-Time
Department / Functional Area: Procurement
Experience: years
Vacancy: 1