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Purchasing Administrator
Purchasing AdministratorPSL • Airdrie, Alberta, Canada
Purchasing Administrator

Purchasing Administrator

PSL • Airdrie, Alberta, Canada
30+ days ago
Job type
  • Full-time
Job description

Preferred Qualifications and Skills

  • Exceptional organizational skills and the ability to prioritize and manage a high volume of tasks and requests daily.
  • Proven time management and the ability to perform effectively under pressure and meet tight deadlines.
  • High attention to detail combined with strong problem-solving capabilities.
  • Effective communication and negotiation skills.
  • Demonstrated commitment to ethical procurement practices.
  • Proficiency with the Microsoft Office Suite (Word Excel etc.); experience with ERP systems is a strong asset.

Working Conditions

  • Office-based role.
  • Standard 40-hour work weeks apply; however flexibility is expected during project periods or critical deadlines to meet operational needs.
  • Fast-paced deadline-driven environment requiring adaptability attention to detail and effective multi-tasking.

    • Core Responsibilities

    Procurement Administration & Data Management

  • Provide direct administrative support to Buyers including purchase order (PO) updates data entry part card closures and initiating accounting corrections.
  • Process and match procurement documentation (receipts packing slips and invoices) against open purchase orders for accurate entry into the ERP system.
  • Complete data entry tasks for a diverse range of operational purchases including shop consumables maintenance materials freight third party services (inspections testing) and tools.
  • Process and reconcile the monthly Purchasing VISA statement.
  • Create and maintain accurate vendor / supplier records within the ERP system.
  • Monitor supplier payment terms during invoice processing and advice Procurement Management and Accounts Payable of any discrepancies.

    • ERP System and Cross-Functional Support

  • Complete relevant ERP system training and effectively navigate the system to execute daily administrative and data entry tasks.
  • Provide ongoing data entry support for the Purchasing department staff as required.
  • Develop and maintain professional business relationships with key internal teams especially Accounts Payable to ensure seamless transaction processing.
  • Actively participate in cross-training activities with other Purchasing Administration staff to ensure department coverage.
  • Utilize internal resources such as SharePoint effectively as an employment and administrative tool.

    • Departmental Operations

  • Manage general office supply inventory and procurement for the department.
  • Execute various routine administrative tasks essential to the smooth functionality of the Purchasing department.

    • Required Experience :

    Unclear Seniority

    Key Skills

    AIX,Autocad Design,Cardiac,Corporate Risk Management,Food & Beverage Service,Adobe

    Employment Type : Full-Time

    Department / Functional Area : Procurement

    Experience : years

    Vacancy : 1

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    Purchasing Administrator • Airdrie, Alberta, Canada

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