Purchasing AdministratorPSL • Airdrie, Alberta, Canada
Purchasing Administrator
PSL • Airdrie, Alberta, Canada
28 days ago
Job type
- Full-time
Job descriptionOffice-based role. Standard 40-hour work weeks apply; however flexibility is expected during project periods or critical deadlines to meet operational needs. Fast-paced deadline-driven environment requiring adaptability attention to detail and effective multi-tasking. Provide direct administrative support to Buyers including purchase order (PO) updates data entry part card closures and initiating accounting corrections. Process and match procurement documentation (receipts packing slips and invoices) against open purchase orders for accurate entry into the ERP system. Complete data entry tasks for a diverse range of operational purchases including shop consumables maintenance materials freight third party services (inspections testing) and tools. Process and reconcile the monthly Purchasing VISA statement. Create and maintain accurate vendor / supplier records within the ERP system. Monitor supplier payment terms during invoice processing and advice Procurement Management and Accounts Payable of any discrepancies. Complete relevant ERP system training and effectively navigate the system to execute daily administrative and data entry tasks. Provide ongoing data entry support for the Purchasing department staff as required. Develop and maintain professional business relationships with key internal teams especially Accounts Payable to ensure seamless transaction processing. Actively participate in cross-training activities with other Purchasing Administration staff to ensure department coverage. Utilize internal resources such as SharePoint effectively as an employment and administrative tool. Manage general office supply inventory and procurement for the department. Execute various routine administrative tasks essential to the smooth functionality of the Purchasing department.
Preferred Qualifications and Skills
- Exceptional organizational skills and the ability to prioritize and manage a high volume of tasks and requests daily.
- Proven time management and the ability to perform effectively under pressure and meet tight deadlines.
- High attention to detail combined with strong problem-solving capabilities.
- Effective communication and negotiation skills.
- Demonstrated commitment to ethical procurement practices.
- Proficiency with the Microsoft Office Suite (Word Excel etc.); experience with ERP systems is a strong asset.
Working Conditions
Core Responsibilities
Procurement Administration & Data Management
ERP System and Cross-Functional Support
Departmental Operations
Required Experience :
Unclear Seniority
Key Skills
AIX,Autocad Design,Cardiac,Corporate Risk Management,Food & Beverage Service,Adobe
Employment Type : Full-Time
Department / Functional Area : Procurement
Experience : years
Vacancy : 1
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Purchasing Administrator • Airdrie, Alberta, Canada
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