Accounts Payable Clerk

Job Duties / Qualifications, Skills and Abilities(QSA)

Job Duties Job Duties Responsible for accounts payable duties for all Saskatchewan Polytechnic locations using the computerized financial accounting system. Major responsibilities include :

1. Preparation and data entry of invoices, expense claims, professional development claims, payroll remittances and other expenditures.

2. Assess proper GST and PST.

3. Communicate with SaskPolytech staff and suppliers to obtain missing authorizations, or to resolve Purchase Order discrepancies.

4. Ensure compliance with SaskPolytech approved policies and procedures.

5. Maintain vendor accounts in good standing.

6. Month-end and year-end tasks : initiate journal entries; understand and apply proper accrual accounting procedures. QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE Specific Accountabilities Duties Required Qualifications, Skills and Abilities (QSA) 1. Two-year accountancy diploma from a recognized post-secondary institution or successful completion of equivalent courses eligible for credit towards a professional accounting designation or an equivalent combination of recent / relevant education, training and experience.

2. Basic knowledge of accounting standards, i.e. : difference between expenses and capital assets, accrual accounting, internal controls, etc.

3. Effective organizational and time management skills.

4. Effective interpersonal, communication and customer service skills.

5. Intermediate computer skills with word processing, spreadsheet and email application, e.g. Word, Excel, Outlook.

6. Effective analytical (error detection) and problem solving skills (balancing accounts).

• 7. Demonstrated ability to accurately compile, calculate and summarize data to make adjusting entries, complete financial statements, year-end schedules and reconciliations;
• 8. Ability to provide clear and accurate explanations of policies, procedures, entitlements and other information;
• 9. Ability to work independently and co-operatively with others in a team environment to establish, build and maintain positive working relationships and to ensure deadlines, goals and objectives are met;

10. Demonstrates valuing diversity. Desired QSA Required Competencies