Office Assistant | Construction

Project Location(s): Vancouver, BC V5K 0A1 CAN

BUILD YOUR FUTURE WITH TURNER CONSTRUCTION

Turner Construction, founded in 1902, is North America's largest general builder, shaping skylines globally with over 13,500 professionals and $17 billion in annual volume. We handle 1,500 projects annually across sectors like healthcare, education, and commercial spaces, combining local agility with global strength. We've completed projects like the New York Yankees Stadium, the Capitol Dome Restoration, the Boeing Company North Charleston Campus, and more! Since 1951, Turner has been a key player in Canada's construction industry, with nearly $1 billion in annual revenue and over 930 professionals. Turner is committed to quality, safety, and fostering an inclusive work environment.

Turner Construction isn't just about buildings – we’re about building futures, empowering employees, and leaving a lasting legacy for the commu­nities we serve.

WHAT WE HAVE TO OFFER YOU

At Turner, we appreciate the strength that every member brings. As you offer your unique knowledge and help carry our company forward, we guarantee to support you in your individual growth journey. This opportunity also offers:

• access to practical tools and resources including, a work phone, laptop, and safety gear,
• Summer Fridays (early dismissals during the summer months on Fridays where applicable),
• invitations to participate in company events and activities,
• hard and soft skills training programs,
• a thorough benefits program including End of Year Premium Pay, Healthcare and Dental Coverage, Registered Retirement Savings Plan (RRSP) matching, and much more,
• and an annual base salary range for this position may be CA$50,000 to CA$60,000, depending on experience and fit.

THE OFFICE ASSISTANT OPPORTUNITY

Turner Construction’s Vancouver office is seeking a full-time Office Assistant. The role requires availability to work at our local head office, with occasional work at construction sites, Monday to Friday for 40 hours per week. The role reports to the Administrative Specialist. The Office Assistant will provide support to business unit staff, office and facilities, serve as the primary point of contact for staff, vendors, and visitors, and support the Administrative Services team, and other tasks as required.

As an Office Assistant, you will:

• Provide professional customer service and positive interactions while serving as primary office point of contact for welcoming, greeting, directing, and assisting visitors and staff.
• Maintain reception sign-in/sign-out log and contact listings for business unit, office, and/or project site. Ensure visitors are given a visitors’ pass.
• Engage in partnerships with building/facilities manager for day-to-day facilities management (, repairs, HVAC, janitorial, housekeeping services, lighting) and provide appropriate level of access for vendors/technicians to perform duties while preserving security of office and staff.
• Perform administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, invoices, and order supplies and stationery (, letterhead, business cards, envelopes).
• Escalate competing priorities for supervisor’s input and follow through on commitments as appropriate.
• Maintain clean and organized reception area, common office areas (, reception area, breakrooms, kitchen, dishwashers, supply and dining areas), and conference rooms.
• Administer conference room calendar and prepare room for related meetings and events. Order catering as needed.
• Edit and assemble documents and reports as needed.
• Assist with general office inquiries from staff, owners, and others; provide proactive escalation as appropriate.
• Create and maintain organizational and seating charts for office.
• Organize and provide assistance during meetings as requested; record, transcribe, and distribute meeting minutes.
• Maintain knowledge of business unit/headquarters’ historical information (, use of vendors, event sponsorships, industry memberships/activities, client, and staff events) to support managerial related decision-making.
• Arrange travel reservations, business accommodation, prepare itineraries and agendas.
• Process department head/manager’s expense reports, as requested.
• Maintain organized filing systems and coordinate document retrieval schedules.
• Embrace company culture, values, and diversity, equity, and inclusion Diversity, Equity, and Inclusion (DE&I) activities across company.
• Provide team support and relief of others' job duties during times of need (, lunch, breaks, illness, vacation).
• Contribute ideas for continuous improvement and effectiveness of team within business unit/headquarters and share recommendations with overall job family.
• Assist with special projects (Annual General Meetings, offsites, etc.) and coordinate events as required.
• Occasionally support the Human Resources team with administrative tasks, support onboarding, and new-hire PPE.
• Collaborate with functional leads (, Office Manager, Human Resources (HR), Environmental Health & Safety (EH&S)) to display related policy and safety signage.
• Coordinate and assist with office move, if necessary.
• Other activities, duties, and responsibilities as assigned by manager.

Is this the right role for you:

• High School Diploma or equivalent.
• Minimum of 2 years of office related experience, preferred.
• Construction industry experience or customer service-related experience, preferred.
• Basic understanding of office and facilities management.
• Efficient use of work hours, request prioritization of responsibilities, and complete tasks in timely manner.
• Approachable, customer service-oriented, proactive, positive, and professional attitude.
• Highly organized with attention to detail.
• Good judgment to identify and solve problems, escalate issues, and seek guidance when appropriate.
• Exhibit interpersonal skills and establish working relationships with others.
• Basic First Aid; CPR, and AED certified, desired.
• Work independently with management oversight and as part of a team.
• Strong proficiency in Microsoft Office suite applications, with the ability to effectively use standard office software.
• Basic knowledge of Canva is preferred.

HOW TO START YOUR JOURNEY WITH TURNER CONSTRUCTION

We’re always looking for talented individuals who align with our positive culture and are passionate about their work. If you believe Turner Construction is the right fit for you, click "APPLY" on this posting and be sure to include your resume and cover letter.

ADDITIONAL INFORMATION

More Opportunities:

• Community & Citizenship Committee: Come join our C&C Committee to get involved in facilitating and coordinating various community-oriented initiatives and projects that align with the company's values and objectives. This committee brings Turner and the community together by fostering positive relationships and creating a sense of social responsibility among employees.
• Social Committee: Opportunity to get involved with social committee that focuses on organizing and managing social and recreational activities for employees. This committee plays a significant role in enhancing the workplace environment and improves overall employee morale. It creates a positive and engaging workplace atmosphere.
• Growth and Development: Turner provides constant support to their employees by using tools to review employees' capabilities, accomplishments, and progress. These are in place to ensure all team members have constant check-ins, feedback sessions and goals settings to ensure they are performing at their best and get the support needed to grow professionally.

Physical Demands & Work Environment:

The job may require climbing stairs and ladders, and navigating construction areas. Employees will frequently sit, climb, stoop, kneel, use tools, and work with computers. Vision abilities include close vision, peripheral vision, and depth perception. The role involves mobility, occasional travel, and work at various sites. Employees must lift up to 10 pounds regularly and 25 pounds occasionally. Work environments include construction sites with exposure to hazards like mechanical parts, heights, fumes, and noise. Employees must follow safety policies, with accommodation available for disabilities.

Thank you for your interest in Turner Construction! Due to the high volume of applicants, we can only respond to shortlisted; however, we will keep your information on file for future opportunities.

Turner Construction Company is an equal opportunity employer and does not discriminate on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, marital status, family status, or any other characteristic protected by law. Accommodations are available, including for applicants with disabilities, in the application and recruitment process, upon request.