Event Coordinator

Are you an experienced events professional with exceptional organizational skills, an eye for detail, and a proven track record of managing client-facing events from concept to completion? Do you thrive in collaborative environments, stay calm under pressure, and excel at anticipating and resolving issues before they arise?

Smart Savvy is pleased to partner with Victoria Real Estate Board in their search for an Event Coordinator.

About Victoria Real Estate Board

The Victoria Real Estate Board (VREB) is a member association of approximately 1,650 REALTORS® who work and live in the communities of Greater Victoria and the Southern Gulf Islands. The Board provides its members with the tools and services needed to ensure regulatory compliance and equip them with the capabilities to provide the best possible service to their clients.

As the Event Coordinator, you will...

• Plan and execute all events, including project plans, budgets, venues, catering, entertainment, transportation, attendee list, special guests, equipment, promotional material, decor, etc.
• Develop and maintain event planning timelines and project management documentation.
• Plan, execute and manage events and gatherings that serve 10 – 250+ people.
• Manage online event registration, cancellations, wait lists, etc.
• Coordinate hybrid / virtual event components.
• Manage and maintain event budgets, including expense tracking and post-event reporting.
• Collaborate with external stakeholders, vendors and services.
• Coordinate event requirements with other departments (communications, accounting, technology, etc.)
• Negotiate and manage vendor contracts.
• Organize, prioritize and coordinate multiple projects on tight deadlines while maintaining high standards of quality.
• Ensure compliance with insurance, legal, health and safety obligations.
• Troubleshoot any problems on event days.
• Conduct post-event evaluations and create success metric reports.
• Maintain the annual event planning calendar and coordinate with other departments.
• Manage event documentation.
• Propose ideas to improve event experience.

You have...

Additional details

💰 $65,000 - $70,000 plus a comprehensive extended benefits package, three weeks of vacation, and 35 hour work week

📍 Full-time, in-office, working 5 days / week from Victoria, BC office (some flexibility to work from home is available, when appropriate)

About Smart, Savvy + Associates

Smart, Savvy + Associates is a recruitment agency that specializes in connecting companies across Western Canada with marketing, communications and creative professionals they need, from coordinators to C-suite. Based in Vancouver, BC, this team of marketers-turned-recruiters have an in-depth understanding of what it takes to find and hire best-in-class talent.

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