Payroll Supervisor

About the Opportunity

• Supervise and oversee the delivery of payroll processes for the Service, in cooperation with the Regional of Finance Department

Ensure compliance with 3 collective agreements, command employment agreements, and other employment-related agreements

Ensures that payroll policies are designed to comply with relevant legislation, such as Employment Standard Laws, Income Tax Act (withholdings), Canada Pension Plan, Employment Insurance Act, Privacy Legislation (PIPEDA), Workplace Safety and Insurance Board (WSIB), and Canada Revenue Agency requirements

Ensure that all special payments required by employment agreements are accurately assigned in accordance with those agreements, such as taxable benefits for personally assigned vehicles

Supervise the payroll team in the day-to-day activities, as well as providing guidance and direction for escalated or challenging issues. Provide coaching and mentoring to the payroll team to develop and enhance skills, knowledge and abilities

Assist the Manager, Finance with the development of payroll budgets and financial forecasts.

Review and approve all complex payroll payments, such as, but not limited to : Employment separation final payments, employee payment issues (over / under payments), severance and salary continuance payments

Develop and support effective and efficient payroll business practices and ensure that user guides and training documentation are available, as required

Serve as the functional / subject matter expert for payroll systems and concepts (systems : PeopleSoft HCM module, Time & Labour systems); Supervisor - Payroll Services Posting :

Provide expert advice, direction or recommendations that will assist in the maintenance, development and improvement of the modules

Manage the approval of user security for all payroll related systems.

Develop and deliver training programs related to the use of payroll systems and concepts (formal quarterly training for new hires & newly promoted members; regular training for payroll staff, ad-hoc for senior leadership)

Development of virtual, on-line (self-service) training options for payroll systems and concepts

Serve as the OMERS administrator for the Service, ensuring that internal policies and business practices are in compliance with OMERS requirements and other related pension legislation

Payroll related reporting, for example : completion of annual Statistics Canada survey, Municipal Benchmarking Network (MBN Canada) submission review and analysis and other ad-hoc reporting required for Senior Leadership or the Police Services Board

Payroll audits : standard periodic system audits, on-demand audits (i.e. time & labor) for Command to ensure compliance with collective bargaining agreements, periodic for Legal Services to provide relevant data to support collective bargaining negotiations

Lead Ad-hoc payroll related projects, for example : continuous process improvement, system upgrade / implementation, payroll related audits etc.

Other duties, projects, as assigned (individual or group responsibilities)

About You

University degree in a business or related discipline

Certified Payroll Manager Designation (Canadian Payroll Association)  Minimum 4 years of related experience that includes the following :

Experience interpreting related legislation, including assessing the impact of new / updated legislation

Experience in the development of business practices and training documentation

Experience identifying, recommending and implementing payroll solutions to increase efficiency, increase effectiveness or to reduce risk

Participation in a system upgrade, preferably payroll or finance related

Experience supporting the development of budgets, preferably payroll related

Working knowledge of PeopleSoft Human Capital Management (HCM) module

Intermediate to Advanced experience using Microsoft Excel to automate payroll related work (i.e. payroll reporting, payroll calculations, budget development, creation of employee tools etc.)

Demonstrated advanced level experience with large ERP systems and Microsoft applications (Excel, Visio, Access and PowerPoint)

Experience developing and delivering effective presentations utilizing technology such as PowerPoint

Demonstrated ability to deliver continuous process improvement through the identification, recommendation and implementation of solutions to business problems, with the goals of improving operational efficiency, effectiveness and accuracy

Demonstrated ability to analyze, interpret, reconcile and audit financial data

Demonstrated ability to relay complex financial concepts in understandable formats for users of all levels

Ability to negotiate and persuade others with competing interests to result in a consensus and / or direction

Ability to maintain and have discretion regarding confidential information

Interpersonal and effective communication skills with multiple levels and sources for listening and comprehension

Well-developed time management, prioritization, multi-tasking and organizational skills

Proven ability to interact diplomatically, tactfully and confidentially with all levels of the service and the public

Salary Range

110,000 / year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats.

When referencing this job, quote #441792.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.