administrative assistant
- Durée de l'emploi : Permanent
- Langue de travail : Anglais
- Heures de travail : 20 to 40 hours per week
- Education :
- Expérience :
Education
- College / CEGEP
- or equivalent experience
Asset languages
- Mandarin
- Tagalog
Work setting
Health care institution, facility or clinic
Tasks
- Coordinate the flow of information within the team
- Direct and control daily operations
- Evaluate daily operations
- Open and distribute mail and other materials
- Plan and organize daily operations
- Establish and implement policies and procedures
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Oversee the preparation of reports
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Perform data entry
- Perform basic bookkeeping tasks
- Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
- Supervise office and volunteer staff
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Adobe Photoshop
- Database software
- Accounting software
- MS Office
- Adobe Acrobat Reader
- Google Drive
- Electronic mail
Technical terminology
- Legal
- Medical
Area of work experience
- Purchasing, procurement and contracts
- Human resources
Area of specialization
- Reports and records
- Financial statements
Security and safety
Criminal record check
Transportation / travel information
Public transportation is available
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Attention to detail
- Repetitive tasks
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
Screening questions
- Are you available for shift or on-call work?
- Are you available for the advertised start date?
- Are you currently a student?
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- What is the highest level of study you have completed?
- What is your current field of study?
- What is your current level of study?
Experience
- 7 months to less than 1 year
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