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Administrative Assistant
Administrative AssistantAGLC • Calgary, AB, CA
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Administrative Assistant

Administrative Assistant

AGLC • Calgary, AB, CA
11 days ago
Job type
  • Permanent
Job description

Alberta Gaming, Liquor & Cannabis (AGLC) is a dynamic organization leading Alberta’s gaming, liquor and cannabis industries. Our team of high performers is driven to provide our customers with outstanding service and Albertans with choices they can trust.

About Regulatory Services

Regulatory Services Division ensures the integrity of the gaming, liquor, and cannabis industries in Alberta. Through a mix of business improvements, detailed audit, compliance support and diligent investigation we are able to deliver on our promise to protect the Albertans we serve.

About the Position

Administrative Assistant

Job Req : 1017

Location : Calgary Office

Division / Branch : Regulatory Services / Investigations

Classification : Administrative Support 3

Status : Permanent – FT

Reports to : Calvin Wiltshire

Closing Date : January 2, 2026

Job Summary

Are you an experienced administrative professional looking for a new challenge with an organization that helps Alberta's communities grow and prosper? If so, we have a position for you! The Regulatory Services Division is looking for an energetic and skilled individual to join our team as an Administrative Assistant supporting the Investigations Branch in our Calgary office.

Reporting to the Senior Manager, Investigations South, the Administrative Assistant plays a vital role in supporting the operational efficiency of the branch. This position will provide comprehensive administrative support to the Senior Manager while also offering cross‑functional support to other teams within the branch.

Responsibilities

  • Prepare sensitive legal correspondence and documentation, manage records, coordinate meeting logistics, and maintain fleet administration while ensuring a high level of confidentiality.
  • Create, maintain and update investigation files in the appropriate databases.
  • Conduct background information checks on secure external databases.
  • Prepare reports and presentations to the Board and outside agencies.

Skills & Abilities

  • High School Diploma plus two (2) years of well‑rounded administrative experience.
  • Completion of, or coursework towards, an Office Administration or Business Administration program is an asset.
  • Experience with databases (MOVES, OPAL, JOIN, CORES, CPIC) is an asset.
  • Proficiency in MS Office Suite including in‑depth knowledge of SharePoint and Docusign.
  • Strong verbal and written communication skills are required, including experience drafting and proofreading correspondence, presentations, legal and confidential documents.
  • Excellent time management and organizational skills.
  • Strong attention to detail and ability to accurately enter information into Records Management Systems.

    • Important Information

  • To be eligible to work for AGLC, you must be a Canadian citizen, permanent resident or eligible to work in Canada.
  • While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.
  • As a condition of employment, you will be required to obtain a satisfactory security clearance and clean drivers abstract (if necessary) prior to employment.
  • An equivalent combination of education and experience may be considered. Candidates with lesser qualifications may be considered at a lower classification and salary. This recruitment may be used to fill future vacancies.
  • AGLC is committed to creating a diverse environment and is proud to be an equal‐opportunity employer.
  • Please note that our recruitment team will be unavailable from December 24, 2025 – January 1, 2026 as AGLC offices are closed.

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