Part-Time Executive Support Specialist - Bilingual

Job Description

This is a remote position.

Hours : 20 hours per month - We Provide more clients to fill your time to the qualified candidate.

Bilingual French / English

About Us : We are an integrated leadership advisory firm specializing in identifying, attracting, and developing outstanding leadership teams. Our recruitment process prioritizes diversity and depth, offering access to a wide pool of candidates from complementary and contrasting sectors. Combining expertise across industry, function, culture, and geography, our consultants deliver dynamic leadership solutions to organizations in both the private and public sectors.

Target Market : Our clients include organizations in Canada across diverse industries, including healthcare, municipal government, education, financial services, mining, industrial, and consumer packaged goods.

Position Overview : We are seeking a professional and detail-oriented Administrative Assistant to provide critical support to our team. This part-time role requires strong organizational skills, exceptional communication abilities, and proficiency in technology tools. The ideal candidate will be able to manage tasks in a fast-paced environment while maintaining discretion and professionalism.

Key Responsibilities :

Manage calendars for senior stakeholders and clients.

Prepare and process expense reports (training provided).

Schedule multiple meetings and ensure seamless coordination.

Proofread client reports for accuracy and quality.

Provide administrative support, including email and phone follow-ups.

Perform professional follow-ups with clients and external coaches.

Requirements

Required Skills and Qualifications :

• French / English

Strong administrative and organizational skills.

Experience with expense reporting platforms (training available).

Proficiency with technology tools, including Sage Intacct and Salesforce.

Exceptional written and verbal communication skills.

Attention to detail and discretion in handling sensitive information.

Ability to work effectively in a fast-paced environment.

Tools and Software Used :

Sage Intacct

Salesforce

Microsoft Office Suite

Expectations for Working Relationship :

All work requests will be sent via email by one designated individual.

Prompt acknowledgment of requests within 15 minutes, with clarification questions addressed promptly.

Requirements

Required Skills and Qualifications : French / English Strong administrative and organizational skills. Experience with expense reporting platforms (training available). Proficiency with technology tools, including Sage Intacct and Salesforce. Exceptional written and verbal communication skills. Attention to detail and discretion in handling sensitive information. Ability to work effectively in a fast-paced environment. Tools and Software Used : Sage Intacct Salesforce Microsoft Office Suite Expectations for Working Relationship : All work requests will be sent via email by one designated individual. Prompt acknowledgment of requests within 15 minutes, with clarification questions addressed promptly.