Program Information Administrator

Position Summary

BCIT’s Registrar’s Office is seeking two (2) regular, full-time (1.0 FTE) Program Information Administrators. This position leads the implementation of all Institute program information in enterprise systems, print publications and online, including new programs and courses, modifications to existing programs and controls the coordination of Institute data related to educational programming. On behalf of the Director, and in conjunction with education and support services, the Program Information Administrator ensures the consistency and standardization of program information within the Institute’s policies and processes. Responsible for the investigation, analysis and resolution of issues within a complex environment, this position provides leadership, direction, liaison, and advising to all stakeholders involved with the administration of the Institute’s program information, and supervises the staff and day-to-day operations of the Course File Office. Duties & Responsibilities DUTIES AND RESPONSIBILITIES :

On behalf of the Director, Enrolment Planning, the Program Information Administrator :

• Advises the Director on issues that may impact Institute policy and / or reputation
• Approves changes to program information on an independent basis
• Takes a proactive role in communicating with and providing advice and assistance to all stakeholders in the development and implementation of new programs and courses, including Deans, Associate Deans, Program Heads and Chief Instructors
• Plays a key role by providing recommendations and leadership at stakeholder and operations meetings related to new programming and changes to existing programs
• Ensures timely, accurate and consistent implementation of new or changed curriculum within all administrative systems
• Maintains procedures and guidelines as per institute policies and recommends modifications to existing policies and the development of new policies related to program information
• Investigates, analyzes and resolves course file issues related to the development of new programs and courses and analyzes any potential effects on student outcomes
• Recommends strategies for program or course changes to meet all necessary policy and process provisions, while meeting the program or course needs
• Recommends categorization of program data including evaluating information, program coding structures and resolves interpretation conflicts
• Develops and oversees communications strategies to notify the Institute of approved new courses / programs or changes and ensures that the appropriate service departments are notified in a timely fashion
• Collaborates with Information Technology Services to ensure the accuracy, integrity and timeliness of published information on the Institute website
• Assesses staff training requirements related to program information administrative processes; develops and updates training programs and supporting materials
• Communicates and maintains operational guidelines related to implementation of approved new program and course changes
• Represents the Enrolment Planning and the Registrar’s office on various committees and working groups related to program data integrity activities
• Consults with the Director to resolve issues that require management oversight, higher-level problem-solving, and decision-making
• Coordinates and creates transfer credit agreements between colleges and universities with BCIT and interfaces with BCCAT in relation to this role.

Course File Office – Supervisor

This position is responsible and accountable for the Course File Office within the Registrar’s Office.

The Program Information Administrator :

Undertakes related duties as assigned, consistent with the job grade of this position. Qualifications QUALIFICATIONS :

Definition : The qualifications section for this position was developed using the approved job evaluation plan between the BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future and do not reflect the incumbent’s exiting qualifications.

Education :

Experience :

Software / Computer Application(s) and Expertise :

Communication / Interpersonal Skills :

Administrative Skills :

Other Skills / Abilities :

Additional Information Benefits – Why you’d love working with us

Professional Development funds and resources

Wellness and Employee Assistance programs

Complimentary membership with free access to the Fitness Centre, Gymnasium, and more

BCIT is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring for systemically oppressed groups who have been excluded from full participation at BCIT and the larger community. This includes Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2S / LGBTQIA+. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

Persons with disabilities who require accommodation for any part of the application or hiring process should contact us using our contact form . Please note that all applications must be submitted via the careers page portal. Applications submitted through the contact form will not be accepted . For additional information, please visit our frequently asked questions (FAQs) page and see how we hire .

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).