Executive Assistant - Mississauga Office

Job Category: Administrative & Office Services

We recognize that the construction industry is changing at a rapid pace, and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn’t matter what your expertise and craft is – there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch.

Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon’s commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon’s purpose is to provide people with similar values the opportunity to achieve their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others.

• Be the primary point of contact for all communication and scheduling in support of the Senior Vice President of our Life Sciences & Technology division
• Manage complex calendars and coordinate both professional and personal scheduling needs, while arranging all travel details and itineraries
• Assist with planning and executing meetings and specials events with full logistical support
• Support the senior leadership team in a professional manner as required, providing appropriate responses and delivering messages, when necessary, as well as coordinate with other internal business units

Provide comprehensive administrative support, including preparing and editing confidential documents, managing filing and printing needs, processing expenses, and scribing confidential minutes and notes

Is this the right role for you?

• You are professional, punctual and have a high attention to detail
• You have 5+ years of experience as an Executive Assistant
• You are proficient and can navigate PDF files, Microsoft Word, Excel and PowerPoint
• You have a strong ability to quickly develop working relationships with a broad range of individuals both internally and externally at all levels within an organization

Exercise sound judgment by acting within your authority, escalating when needed, and maintaining strict professionalism and confidentiality

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

Go ahead and be yourself. We'll pay you for it!

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven’t already, be sure to create a profile on our Careers page here to remain up to date on the status of your application and learn about new career opportunities as they arise.