About This Opportunity
Reporting to the Manager, Finance, Building services, Credit and Collections, the Coordinator, Facilities is the linchpin of procurement and building operations, ensuring seamless internal processes and maintenance. Their responsibilities include creating purchase orders, managing software assignments, and serving as the primary contact for suppliers and clients, while also maintaining the building’s operating needs. In building operations, they coordinate maintenance, manage security access, and ensure compliance with health and safety standards. Additionally, they play a key role in event planning, coordinating with vendors, and providing support during team member absences, all to maintain an efficient and welcoming facility.
Responsibilities
- Maintain strict confidentiality on highly sensitive matters.
- Create and enter data into spreadsheets.
- Scribe as required to document meeting minutes and action items.
- Miscellaneous admin requests as required.
- Daily warehouse inventory maintenance and reconciliation.
- Count all full goods and raw materials in the warehouse on a daily basis. and reconcile against SAP inventory levels.
- Research and reconcile daily inventory variances.Reconcile the daily, monthly, and annual inventory to the SAP computer system.
- Identify and report close dated product.
- Other duties or special projects.
Qualifications
Bachelor's degree in accounting or Finance or Equivalent Business Experience preferred.1+ years of experience in an office admin / executive assistant role.Advanced knowledge of Microsoft Office (MS Word, Excel and PowerPoint) applications.SAP knowledge an asset.Experience in Manufacturing, or Distribution and Warehouse Operations, Finance or Accounting, or Audit Experience preferred.Experience in a sales, distribution or warehousing environment preferred.