Executive Assistant

Job Description

The office of Angelo Iacono, the Member of Parliament for Alfred-Pellan, is seeking an executive assistant for his constituency office. The incumbent reports to the Member and provides a wide range of executive and administrative support services, plays an essential role in the day-to-day running of the office and provides vital support to the Member. The ideal candidate is proactive, is perfectly bilingual, has exceptional communications skills and thrives in a dynamic work environment.

Duties and responsibilities

• Provides various administrative and / or operational services to the Member and his staff to ensure day-to-day activities run smoothly.
• Identifies, develops and implements administrative processes and procedures that support the Member’s office activities.
• Manages budgets for the Member while ensuring that House of Commons rules and policies are strictly followed.
• Formats complex documents, including forms, memos, minutes, reports and presentations.
• Researches various topics, compiles data and prepares reports, as required.
• Maintains and ensures accuracy and consistency of the CRM database.
• Maintains the Member’s schedule, reviews and discusses his commitments, schedules meeting / events and informs him of any changes, and makes sure relevant rules and guidelines are respected.
• Develops and implements strategies to engage with the community and builds relationships with local officials, businesses and organizations.
• Represents the Member professionally and effectively in interactions with constituents and provides quality customer service.

Qualifications

Qualifications and skills

Assets