Office Administrator

Are you a detail-oriented professional with a mastery of QuickBooks and a passion for keeping an office running like a well-oiled machine? We are currently seeking a dedicated Office Administrator to join a specialized team in Oshawa, Ontario.
This is a permanent, full-time position within the Business Administration sector, perfectly suited for someone who thrives in a small, intimate office environment and takes pride in being the "go-to" person for operational support.

As an Office Administrator, you will be the face and voice of the office, managing the front desk while handling critical financial tasks. A significant portion of your day will be spent utilizing QuickBooks for invoicing, creating orders, and performing general duties. Because our Oshawa client operates with a lean team of four, your role is pivotal. You aren't just an employee; you are a proactive partner who ensures that customers and suppliers receive top-tier service.

Advantages
• Comprehensive benefits package including prescription drugs and mental health support.
• Stable, permanent full-time employment in a professional Business Administration environment.
• Standard Monday to Friday schedule (8:00 AM to 4:30 PM) promoting work-life balance.
• Opportunities for yearly merit increases and annual salary reviews.
• Friendly, small-team atmosphere where you have a direct impact on the company's success.
• Business casual dress code and a modern office setting in Oshawa.

Responsibilities
• Execute daily bookkeeping tasks including invoicing, order entry, and accounts maintenance using QuickBooks.
• Manage the front reception area, answering phone calls, directing inquiries, and managing professional email correspondence.
• Perform high-volume data entry and maintain a meticulous digital and physical filing system.
• Act as the primary point of contact for external customers and vendors, ensuring professional communication at all times.
• Support the Plant Manager and Operations Manager with administrative projects and database updates.
• Prepare reports and spreadsheets by importing and exporting data between Excel and financial software.
• Participate in periodic administrative audits and inventory tracking as required by management.
• Minimum of 2-3 years of experience in an Office Administrator role.
• Proven track record of managing financial records within QuickBooks.
• Experience working within a manufacturing or industrial office setting is an asset.
• Ability to work 100% on-site in Oshawa, Ontario.
• Strong professional references demonstrating reliability and a proactive attitude.

Qualifications
• Advanced proficiency in QuickBooks is a mandatory requirement for this role.
• Strong command of the Microsoft Office Suite, specifically Excel (intermediate to advanced level).
• Excellent verbal and written communication skills for interacting with B2B clients and suppliers.
• Ability to work independently and demonstrate a proactive, "above and beyond" work ethic.
• High level of accuracy in data entry and financial record-keeping.
• Strong professional references demonstrating reliability and a proactive attitude.
• Minimum of 2-3 years of experience in an Office Administrator role.
• Proven track record of managing financial records within QuickBooks.
• Experience working within a manufacturing or industrial office setting is an asset.
• Ability to work 100% on-site in Oshawa, Ontario.
• Strong professional references demonstrating reliability and a proactive attitude

Summary
Our expert recruiters are dedicated to finding the perfect match for your skills. Apply today to join our Business Administration talent community.

If this specific position doesn't perfectly align with your current career goals, please reach out to us to explore other exciting opportunities!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.