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Property Administrator

Property Administrator

Robert HalfToronto, ON, CA
29 days ago
Job type
  • Quick Apply
Job description

We are offering a long-term contract employment opportunity in the real estate industry for a Property Administrator, to be based in Toronto, Ontario. This role will entail managing customer accounts, processing applications, and providing operational support in a detail-oriented environment. Apply today!! This opportunity is exclusively through Robert Half.

Administrative Tasks

  • Provide administrative support for the Management Office
  • Answering telephones, receiving and distributing mail
  • Prepare and distribute letters and / or memos to tenants as required
  • Liaise with tenants and customers as required or directed
  • Respond promptly to all inquiries, emails and voicemails
  • Signing in contractors and other visitors to the shopping centre
  • Managing Employee Discount Program
  • Assist marketing as required
  • Ordering all office supplies
  • Other duties as directed by the Shopping Centre Manager

File Maintenance

  • Maintain and update Tenant Lease files
  • Maintain and keep current Insurance Certification for Tenants
  • Maintain and update tenant information, including phone numbers, contact names, email addresses and emergency contact information as changes occur
  • Maintain and keep current pest control certification

    • Accounts Receivable

  • Rent cheques ; responsible for receiving, coding and forwarding to accounting
  • Monitor accounts receivable to ensure zero balances; follow up on arrears and issue reminders and default letters
  • Liaise with tenants and accounting regarding accounts receivable matters
  • Reporting to Shopping Centre Manager the status of arrears

    • Reporting

  • Collection of monthly sales reports from tenants compiled and submitted to Shopping Centre Manager and Head Office
  • Monthly reporting to Shopping Centre Manager on Sales, Pest Control, Temporary Vendors and Graffiti Removal

    • Qualifications

  • Excellent Customer Service skills and written and verbal communication skills
  • Self-motivation, professionalism and a cheerful, polite disposition
  • Proficiency with Microsoft Office, including Word, Excel and experience with mail-merging
  • Understanding of basic accounting principles
  • Highly organized with attention to detail

    • Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. All applicants applying for Canadian job openings must be authorized to work in Canada.

    Only job postings for jobs located in Quebec appear in French.

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