- Work Term : Permanent
- Work Language : English
- Hours : 30 to 40 hours per week
- Education : College / CEGEP
- Experience : 1 year to less than 2 years
Work setting
- Construction
- Real estate
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the flow of information within the team
- Open and distribute mail and other materials
- Plan and organize daily operations
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Compile data, statistics and other information
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Perform basic bookkeeping tasks
- Prepare financial statements and reports
- Maintain filing system
- Label, file and retrieve documents
- Liaise with management, engineers and other trades
- Prepare and key in correspondence and legal documents
- Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
- Read blueprints to determine work requirements
- Open and distribute regular and electronic incoming mail and other material
- Coordinate the flow of information
Computer and technology knowledge
- MS Outlook
- MS Office
- Electronic mail
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Financial statements
- Invoices
- Charts, tables, graphs and diagrams
Work conditions and physical capabilities
- Work under pressure
- Tight deadlines
- Attention to detail
- Large caseload
Personal suitability
- Ability to multitask
- Organized
- Team player
- Client focus
- Reliability
- Dependability
- Efficient interpersonal skills
Screening questions
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
Support for newcomers and refugees
Participates in a government or community program or initiative that supports newcomers and / or refugees
Support for Indigenous people
Participates in a government or community program or initiative that supports Indigenous people
Supports for visible minorities
- Participates in a government or community program or initiative that supports members of visible minorities
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