Proposal Coordinator, Transportation – On Site

We are seeking a highly organized proactive and experienced Proposal Coordinator to support our Transportation division. This role is crucial for ensuring the smooth operation of division activities managing complex schedules and providing comprehensive administrative support. The position requires to be in the office 5 days a week (location Kingston Ontario).

• Assisting with proposals including coordination and preparation.
• Preparing Project Schedules for proposals using software such as Microsoft Project.
• Completing various tasks to assist Division Managers and Office Coordinator.
• Assisting with invoicing on a monthly basis.
• Supporting Division Managers with financial metrics.
• Working with spreadsheets related to proposals and financials.
• Regularly updating corporate resumes.
• Providing miscellaneous word processing support for general correspondence and other materials.
• Daily sorting / filing of incoming project paperwork.
• Creating project files.
• Performing project and accounting related filing.
• Ensuring staff are following filing guidelines.
• Preparing packages for the courier.
• Assisting with office safety inspections and requirements.
• Providing onboarding assistance to new employees.

Qualifications :

Additional Information :

Egis Canada is an equal opportunities employer offering a competitive salary and benefits to those with the skills suited to the needs of our clients.

We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates.

This role is eligible for a referral bonus in line with the Referral Program. If you have been referred please provide the name of the employee who has referred you at the time of your application.

At Egis we embrace innovation to tackle challenges and utilize AI in our recruitment process under stringent ethics and compliance policies and in alignment with our values of being a Responsible Company a People First Company and a Creative Company. Committed to diversity growth and collaboration we may leverage AI to support the recruitment process.

Remote Work : No

Employment Type : Full-time

Key Skills

Section 8,Time Management,Customer Service,Microsoft Outlook,Microsoft Word,Yardi,Computer Literacy,Fair Housing Regulations,LIHTC,Budgeting,OneSite,Property Management

Experience : years

Vacancy : 1