Talent.com
Back In Motion
Administrative Assistant | Casual - BIM Health London (Chelsey Park)Back In Motion • London, ON, Canada
Administrative Assistant | Casual - BIM Health London (Chelsey Park)

Administrative Assistant | Casual - BIM Health London (Chelsey Park)

Back In Motion • London, ON, Canada
30+ days ago
Job type
  • Full-time
Job description
POSITION TITLE: Administrative Assistant
REPORTS TO: Administrative Manager or Health Services Manager
LOCATION: London, Ontario
STATUS: Casual
HOURS OF WORK: M/W/F 8:45am -12:45pm
T/Th 10:45 am -2:45pmEFECTIVE DATE: ASAP
SUMMARY
Under the direction of the Health Services Manager and/or Administrative Manager in London, ON, the Administrative Assistant is responsible for assisting clients and staff, photocopying documents, and answering client’s questions and inquires.

Ideal candidate will be flexible and able to occasionally extend their hours to support clinic closing during clinic closing during staff sick days or vacation coverage, if needed. Access to a personal vehicle and valid driver's license is an asset.
RESPONSIBILITIES
  • Greets all clients and assists with signing in the attendance sheet;
  • Booking client appointments, taking payments;
  • Administration of rehab programs;
  • Balancing end of day;
  • Preparing bank deposits; taking them to the bank weekly to be deposited;
  • Preparing Clinical Records;
  • Initial client orientation and documentation collation;
  • Assists clients in waiting area and helping with client flow;
  • File set-ups, KPI Tracking sheet updated weekly; monthly invoicing mailed out
  • Monitor MVA and WSIB rejections
  • General office administration as required;
  • Ensures standard of Janitorial services, facility cleanliness and manage maintenance of facility;
  • Responds to various client, customer and staff needs;
  • Answers and transfers telephone calls;
  • Receives and distributes mail, uploading medicals;
  • Distribute locks and parking passes to clients if needed;
  • Work with third party payors including extended health companies and Blue Cross on a daily basis.
  • Faxing Physiotherapist reports to Doctors.
  • Coordinating daily activity, close client appointments in CRM/JANE, prepare and enter sign-in/out attendance sheets;
  • Coordinating client files upon discharge;
  • Scoring various questionnaires and entering information into CRM;
  • Assisting in general cleanliness of the facility (tidying exam rooms and lobby, completing laundry, scheduling dish duty, stocking supplies, );
  • Health and Safety/ Office Coordinator Roles (if applicable)
  • Keeping track of clinic inventory, preparing monthly orders
  • Send contractors revenue reports daily
  • Providing back up support for other administrative staff when needed.

QUALIFICATIONS1.Minimum Qualifications:
  • Minimum of two (2) years of administrative support in a similar or healthcare work environment, preferred.
  • Experience working with a multi-cultural population.
  • Meets deadlines.
2.Skills & Attributes:
  • RequiredProfessional manner and strong communication skills. Excellent customer service skillsAbility to work collaboratively with a team as well as independently. Excellent attention to detail. Effective time management skills.Shows initiative; can work with little supervision.Excellent organizational skills.
  • Desirable SkillsKnowledge of Jane Booking system
  • Technical SkillsStrong proficiency with Microsoft Office, database systems and basic admin tasks, office equipment and software applications.
We thank all applicants however only those who are eligible to work in Canada with the above qualifications will be considered.
Create a job alert for this search

Administrative Assistant | Casual - BIM Health London (Chelsey Park) • London, ON, Canada

Similar jobs

Temporary Administrative Assistant I at VON

VON Canada (Ontario)London, ON, CA
Part-time

Support VON as a Temporary Administrative Assistant I and make a difference in community care.This part-time role focuses on essential administrative tasks to enhance service delivery.FTE position,... Show more

 • Promoted

Dental Assistant Level II in London

Southwest Ontario Aboriginal Health Access CentreMuncey, ON, CA
Permanent

Elevate your career with a full-time Dental Assistant Level II position at the Southwest Ontario Aboriginal Health Access Centre.Join a dedicated team in London and Muncey, Ontario, supporting Indi... Show more

 • Promoted

Tactical Instructor - Pilot

International Test Pilots SchoolLondon, ON, CA
Full-time +1

Be among the first 25 applicants.International Test Pilots School provided pay range.This range is provided by International Test Pilots School.Your actual pay will be based on your skills and expe... Show more

 • Promoted

Clinical Project Manager - london

Calian Grouplondon, on, ca
Full-time

Job Title: Clinical Project Manager.Department: Pharma Patient Support.Length of contract: 1-year contract.The CPM is responsible for the planning, implementation, management, and oversight of all ... Show more

 • Promoted

Summer Administrative Assistant Position

Pillar Nonprofit NetworkLondon, ON, CA
Full-time

Take on the Summer Administrative Assistant position.Support intake calls, data entry, and outstanding customer service as you work 35 hours for 8 weeks.Perfect for students over 55, this role is f... Show more

 • Promoted

Tactical Instructor Pilots

ITPS Canada LtdLondon, ON, CA
Full-time +1

Blair Blvd, London, Ontario N5V 3Z9.Eligible for discretionary bonuses and/or salary increases in accordance with company policy.Company contributory medical top-up scheme/ group health and dental ... Show more

 • Promoted

Customer Service Assistant for Youth

Meals on Wheels LondonLondon, ON, CA
Full-time

Contribute to Meals on Wheels London as a Customer Service Assistant, engaging with youth facing employment barriers full-time this summer.Enjoy a supportive work environment.Meals on Wheels London... Show more

 • Promoted

Rural and Suburban Mail Carrier, On-call Relief 1

Canada Post CorpMITCHELL, Ontario, Canada
Permanent

Business Function: Rural and Suburban Mail Carriers .Employment Type: On Call Relief .Language Requirement: English Essential .Area of Competition: Applicants residing within 75 km from the Post Of... Show more

 • Promoted

Senior Clinical Project Manager - london

Advanced Resource Managerslondon, on, ca
Full-time

Clinical Project Manager II – Clinical Trials.I am currently partnered with a Leading CRO who are looking to enhance their Clincial trial management team based in Canada.Having placed several key h... Show more

 • Promoted

Administrative Assistant - Whitehills Dental, London, ON

123DentistLondon, ON, CA
Permanent

The ideal Administrative Assistant is someone who enjoys working collaboratively with others and behind the scenes to organize, implement systems and structure and ensure the practice runs efficien... Show more

 • Promoted

Senior Administrative, Events and Campaigns Coordinator - london

Draganfly Inc.london, on, ca
Full-time

Company”) has been a recognized technology leader within the commercial UAV space for over two decades.We helped establish the commercial market & adoption of multi-rotor helicopters for public saf... Show more

 • Promoted

Administrative Assistant - Whitehills Dental, London, ON

Altima DentalLondon, ON, CA
Full-time

Administrative Assistant - Whitehills Dental, London, ON.Full Time Reception - Clinic ON-059 Whitehills, London, ON, CA.The ideal Administrative Assistant enjoys working collaboratively with others... Show more

 • Promoted

Property Management Assistant in Ontario

Skyline Group of CompaniesLondon, ON, CA
Full-time

Take charge of operational excellence as a Property Management Assistant in London, Ontario.This role focuses on maintaining apartments, performing light repairs, and ensuring exceptional customer ... Show more

 • Promoted • New!

Administrative Assistant

Dillon Consulting LimitedLondon, ON, CA
Temporary

Are you someone with strong leadership and administrative skills? Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders?... Show more

 • Promoted

Senior Coordinator, BSI Project - Document Control

PowerCoSt. Thomas
Full-time

We are proud to announce the launch of Volkswagen Group’s largest cell factory, PowerCo, in St.This is more than just a job – it’s a unique opportunity to shape the future of sustainable energy.Joi... Show more

 • Promoted

Casual Delivery Driver (London, ON)

Sentrex Health SolutionsLondon, ON, CA
Full-time +1

Typically up to 24 hours per week (Mon-Fri).A proudly Canadian company, Sentrex Health Solutions is a fully integrated specialty distributor and patient support provider for pharmaceutical manufact... Show more

 • Promoted

Administrative Assistant — Flexible Schedule, Language Centre

Oneida Nation of The ThamesSouthwold, ON, CA
Full-time

A Community Organization in Southwold seeks an Administrative Assistant to provide essential administrative and financial support within the Oneida Language and Cultural Centre.The role involves co... Show more

 • Promoted

Urology Specialist Opportunity in London, Ontario

Head MedicalLondon, ON, CA
Permanent

Our client in London, Ontario has an exciting new opportunity for a Urology Attending / specialist to join one of their clinics on a long term basis.The clinics provide both Family Medicine and Spe... Show more

 • Promoted

Physiotherapy Assistant in London, Ontario

Arvan Rehab Group Inc.London, ON, CA
Full-time

Join our dedicated team as a Physiotherapy Assistant in London, Ontario.You'll work closely with residents under the guidance of a Physiotherapist to implement effective treatment programs.In this ... Show more

 • Promoted • New!

Part Time Assistant Resident Manager London

Equiton LivingLondon, ON, CA
Part-time

Become a key player in property management with Equiton Living as a Part Time Assistant Resident Manager in London, ON.Elevate tenant experiences through attentive support and hands-on management.E... Show more