Senior Contracts Administrator

Are you looking for a role that will challenge you? Can you see yourself providing professional advice and support? Would you like to support the development of appropriate Category Management Plans? If you answered yes, then this may be the job for you! Our Chalk River location is looking for a Contract Manager; apply today!

What will you be doing!

• Providing professional advice and support to Internal Customers by managing contracts and relationships with Contractors/Suppliers.
• Managing the relationship with the Contractor/Supplier.
• Promoting and ensuring a customer service-oriented approach to delivery requirements by recognizing relevant constraints, timelines, and budgets.
• Providing oversight to develop Contract Execution Plans to support administration/management of contracts, as required.
• Developing or supporting the development of appropriate Category Management Plans alongside Contract Officers, Contract Administrators, and Contract Leads.
• Reading, analyzing, providing advice, and applying the contract in daily transactions and minor disputes.
• Providing oversight and leading the development of negotiation strategies, negotiations, and resolution of relevant commercial/contractual issues (i.e., contract changes, disputes, claims, etc.), relationship management, administration and performance management/oversight, including appropriate financial, change, and risk management.
• Coordinating, leading, and/or supporting Contract Kick-off Meetings, and supporting the Contractor/Supplier Progress meetings.
• Functioning as a Single Point of Contact (SPOC) during contract execution, for all commercial and contractual matters between CNL and the Contractor/Supplier.
• Liaising and working with other functional groups, including Legal, Quality Assurance, Safety, and Finance, as required throughout the contract execution lifecycle.
• Working with and seeking appropriate advice from CNL Legal on contract amendments, determining contract risks, potential resolutions/disputes, and claims.
• Managing Contract Change Control to ensure that changes are identified early, evaluated, negotiated, documented, funded, and approved as per contractual requirements.
• Ensuring Contract logs are managed, contract deliverables are tracked, and all contract documentation is filed in accordance with Document Control procedures.
• Documenting, logging, managing, and tracking decisions and events relevant to the contract agreement.
• Supporting invoice validation to ensure compliance with contractual requirements, and monitoring the timely payments to Contractors/Suppliers.
• Monitoring expenditures and accruals against the contract and working with Internal Customers to ensure the accuracy of financial information.
• Providing advice and applying specialized knowledge in developing contract administration processes, procedures, and tools.
• Verifying with the Contract Team that all contractual obligations, including the technical and commercial conditions, are fulfilled throughout the contract.
• Verifying contract completion and ensuring all work has been completed and all deficiencies and administrative matters have been resolved.
• Enforcing a proportional performance management approach to individual contracts, consistent with the contract requirements, including but not limited to monitoring of contract cost, schedule, quality, and technical performance, as well as the implementation of CNL Contractor Performance Scorecards, as applicable.
• Participating in/leading Lessons Learned meetings, and/or documenting and sharing any Lessons Learned that were identified during contract execution, and ensuring such lessons are relayed for future procurements or Contractor/Supplier development.
• Identifying and recommending improvements to complex processes that affect own area and others/Internal Customers.
• Participating, leading where identified, and implementing process/procedure creation and/or improvements.
• Responding to situations to contain/mitigate short-term risk in accordance with established processes and procedures.
• Collating necessary information regarding contract(s), to provide input to Relationship Development Plans, and relevant Steering Committees or meetings of Senior Representatives.
• Ensuring being sufficiently familiar with the work and the progress of the Work, including an appropriate level of attendance at the Work Site, as applicable.
• Other duties as assigned by your manager.

What we are looking for:

• Education
  • Post-secondary education in Business Administration, Law, Accounting, Finance, Supply Chain Management, Engineering and/or Contract Administration, with 10+ years of pertinent experience or equivalent experience with projects and/or construction projects.
  • A designation holder or enrolment in the Certified Supply Chain Management Professional (CSCMP) certification or enrolment in a relevant contract administration/management program (e.g., Certified Professional in Supply Management (CPSM)) is considered an asset.
• Experience
  • Demonstrated knowledge and understanding of contract management, contract law, procurement practices/processes and tasks, with emphasis on complex procurements where technical experts are required (e.g., technical experts, legal, quality assurance, etc.).
  • Formal training and/or demonstrated experience in customer service, relationship management, negotiations, and/or conflict, claims and dispute resolution.
  • Experience in a highly regulated or nuclear environment would be an asset.
  • Technical background or demonstrated understanding of design/construction contracts would be an asset.
• Knowledge, Skills & Abilities
  • Must be able to work independently, establish priorities to meet conflicting deadlines, and resolve conflicts promptly.
  • Must possess a strong work ethic, accountability, and a willingness to devote additional/extended hours when required.
  • Must be able to interpret scopes of work, drawings and/or technical specifications, and understand fundamental technical and quality issues.
  • Possesses excellent skills in attention to detail, written and oral communication, time management, coordination, planning, organization, problem-solving, analysis, research, reporting, customer service, and leadership.
  • Must possess strong negotiation and dispute-resolution skills.
  • Demonstrated ability to lead others through influence rather than authority.
  • Must use their leadership, organizational and time management skills to lead, coordinate and facilitate contract administration/management requirements for multiple and/or large Contracts.
  • Possesses strong computer skills, and knowledge of MS Office Suite programs (e.g., Word, Outlook, Excel and PowerPoint). Good working knowledge of Oracle E-Business Suite, SharePoint, ATOM, ISNetworld, E-Sign, and Contract Risk Management applications, such as AVEVA – ProCon, is considered an asset.
  • Must be able to maintain organized, clear and concise electronic documentation and contract files, during all stages of the procurement, as defined by CNL’s policies/guidelines.
  • Demonstration of strong emotional intelligence and communication skills to work with a wide range of Stakeholders.
  • Evidence of practical analytical abilities to interpret data and use to develop strategies and tactics.
  • Sound knowledge and appreciation of ethical contracting and business conduct and practices, and demonstrate high professionalism.
  • Demonstrated ability to produce high-quality written documentation.
  • Demonstrated ability to lead, mentor, motivate and align staff, Internal Customers, Stakeholders and Contractors/Suppliers.
• Security Clearance Eligibility Required
  • Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3-5 years of verifiable history in Canada, Australia, New Zealand, the United States and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat's “Standard on Security Screening” and the “Policy on Government Security.”

Why CNL?

Does working with a team across Canada to advance nuclear science and technology for a clean and secure world speak to you? We're reinventing ourselves to be the pacesetters so we can lead the charge in solving the problems that matter, like building the next generation of clean nuclear and hydrogen energy solutions, developing new and better-targeted cancer treatments, and continuing to lead the world in environmental remediation.

We offer a complete total rewards package:

• Paid time off (vacation, sick, floater & personal);
• Benefits effective day one, that’s right, no waiting period;
• Tuition support;
• and a pension!

Do Our Priorities Resonate with You?

• Clean energy for today and tomorrow.
• Restore and protect the Environment.
• Contribute to the health of Canadians.

Location:

CNL’s Chalk River laboratory is nestled in the Ottawa Valley and affords our employees an environmentally pristine area with extensive forests, hills, and numerous small lakes. These support a variety of wildlife typical to the southern edge of the Canadian Shield. Many surrounding towns, such as Pembroke, Petawawa, and Deep River, provide unparalleled outdoor adventures at your doorstep!

CNL works with employees across our Canadian locations to enable a hybrid workforce where possible. Our Hybrid employees work with their manager to establish expectations for when they will be on-site vs. working from home.

CNL is committed to providing an atmosphere free from barriers that promotes equity, diversity, and inclusion in achieving our mission. CNL welcomes and celebrates employees, stakeholders, and partners of all racial, cultural, and ethnic identities. Please read here for more on our DE&I Commitment.

CNL also supports a workplace environment and corporate culture built on our Core Values: Respect, Teamwork, Accountability, Safety, Integrity, and Excellence. These values encourage equitable employment practices and career prospects, including accommodations for all employees.

CNL is committed to being an equal-opportunity employer. If you require accommodation measures during any phase of the hiring process, please indicate via our ATS when applying. All information received regarding accommodation requests will be kept confidential.

The Chalk River Laboratories site is located on the unceded and unsurrendered territory of the Algonquin Anishinaabe people. As an organization, CNL recognizes and appreciates their historic connection to this place. CNL also recognizes the contributions that First Nations, Métis, Inuit and other Indigenous Peoples have made, both in shaping and strengthening this community in particular, and this province and country as a whole.

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