Accounts Payable Administrator

Job Description

Posted Tuesday, March 25, 2025 at 8 : 00 AM | Expires Wednesday, April 9, 2025 at 7 : 59 AM

THE BEST CARE STARTS WITH THE BEST PEOPLE ARE YOU ONE OF THEM?

We’re partners. Partners with each other and partners with our patients. Helping people feel safe, comfortable, trusted, and confident. Guided by a sense of compassion, generosity, and protectiveness, we focus on empowering others with the knowledge they need to be the very best version of themselves.

Headquartered in Calgary, Alberta, Mayfair Diagnostics has been helping people find clarity for their health for over 100 years. At our clinics in Calgary and area and Saskatchewan, our team of radiologists, technologists, and support staff work in a truly integrated way to provide exceptional experiences for our patients. Joining our team is more than a job. It’s an investment in your future, a plan for success.

Position Purpose

The Finance team supports the overall mission and goals of Mayfair. The Mayfair mission is to provide the highest quality of diagnostic services to our clients, in partnership with hospitals and community practitioners. This is achieved through attracting and developing outstanding clinical and support staff, investing in state-of-the-art technology, and improving access by leveraging our digital network.

This position is responsible for ensuring the smooth and efficient function of accounts payable operations in the financial management of Mayfair Diagnostics in Alberta and Saskatchewan.

Position Reporting

This position reports to the Accounting & Payroll Manager.

Responsibilities

• Proven ability to efficiently code and process a high volume of invoices in a fast-paced, deadline-driven environment.
• Ensures invoices are approved and posted in accordance with internal policies and procedures in a timely manner.
• Ability to process vendor payments through EFT, wire, PAD, and cheques according to tight payment deadlines.
• Communicate with landlords to ensure that deposits and rents are paid accurately according to rent schedules and to resolve discrepancies as needed.
• Collaborate with operational departments to resolve coding issues and respond to requests to provide general information on year-to-date spend etc. (Infrastructure, IT, etc.).
• Perform accounts payable reconciliation activities including detailed aged accounts payables review, vendor statement reconciliation, and vendor maintenance.
• Manage accounts payable correspondence efficiently.
• Prepare periodic ad-hoc spend analysis to support business processes.
• Handle sensitive and confidential business issues in a professional manner.
• Respond to external auditors regarding accounts payable requests for documentation and understanding of controls and processes.
• Work closely with Senior Accountants and participate actively in Finance initiatives, such as process improvements, AP system automation, and exploring ways for enhancing operational efficiencies.
• Prepare and enter journal entries as required.
• Perform administrative tasks to support the finance function as necessary.

Qualifications

Mayfair Diagnostics is an equal opportunity employer and values a diverse workforce that is representative of the communities we serve. We encourage applications from all qualified individuals without regard to ethnicity, religion, gender identity, sexual orientation, age, or disability. Accommodations for disability-related needs throughout the recruitment and selection process are available upon request. Any information provided by you for accommodations will be kept confidential and won’t be used in the selection process.

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