[Property Admin Assistant

We are offering an exciting opportunity in the property administration sector in Scarborough, Ontario. We are in search of a Property Admin Assistant who will be an integral part of our team, carrying out various administrative duties efficiently while maintaining high-quality customer service.Responsibilities :

• Assist the Property Manager with preparation and tracking of annual budget (TMI forecast versus actual) and obtaining any necessary supporting documents and reports
• Provide administrative support to the office / department with tasks such as distributing mail, memos, letters, faxes and forms, attending to email inquiries and distributing to the right parties
• Assist in preparing scheduled reports and coordinating flow of information within the company
• Oversee quality of all contracts to ensure they are fully signed and compliant with municipal standards
• Ensure property is Accessibility for Ontarians with Disabilities Act (AODA) compliant and following Toronto property related compliance standards
• Responsible for ordering the necessary supplies,
• Assist the Property Manager in collecting and entering monthly rents and tenant sales
• Ensure tenants insurance certificates are valid and copies are maintained in their tenant file.
• Assist the Property Manager with lease renewals; keeping a schedule of upcoming lease end dates and advising Property Manager of same,
• Provide administrative support to the Property Manager.
• Maintain and update tenant lists / files and other files (TMI binders) as necessary.
• Prepare correspondence as necessary i.e. formulate and distribute tenant letters.
• Assist in resolving tenant issues and provide additional assistance in resolving day-to-day issues as required.
• Maintain accounting / invoicing procedures, including processing supplier invoices, preparing monthly tenant service invoices and annual TMI invoices / credits1-3 years previous relevant experience in a property management administrative roleProficient in basic accounting skills and knowledgeExcellent verbal and written communication skillsProficient in Word & ExcelProven organizational skills and ability to meet deadlinesDetail oriented with a proven ability to simultaneously address competing prioritiesAbility to resolve problems using facts and sound reasoningAbility to work both independently and as part of a team.Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.Only job postings for jobs located in Quebec appear in French.© 2024 Robert Half. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use.