Administrative Office Coordinator

ADMINISTRATIVE OFFICE COORDINATOR

Daily duties

o Tank measurements

o Prepare the customer invoice.

o Collect the amount of the invoice via cash / EFT Proof of Payment.

o Prepare customer invoices from the delivery notes.

o Plan, organize, and compile delivery trips for trucks, ensuring schedules, routes, and documentation are accurate and complete.

o Compare the bulk shift report from the driver with the meter readings the next day. Prepare customer invoices from the delivery notes.

o Prepare a stock journal of stock from Caledon to Worcester.

o Record the COC sales and deliveries of fuel and perform daily balance with Pastel.

o Attend to all customers at the front desk.

o Serve as the first point of contact by answering all incoming calls and providing information or assistance as needed.

o Perform stock control checks weekly.

• Petty cash, Debtors’ collections, stock, Complete report on the supplied template and report back to the stock controller, Filing of documentation-stocking of Office essentials, Collection of mail from the post office
• Update / organize Health and Safety files (level 1 first Aid is a bonus)