Office Administrator

Office Administrator

Harbinger Network is proud to partner with a growing, land surveying firm that blends tradition and innovation, delivering high-quality, technology-forward services to public and private sector clients while strengthening relationships between various communities and stakeholders.

Key Responsibilities

• Oversee and continuously improve office administrative procedures, establishing priorities, tracking deadlines, and standardizing workflows across admin functions.
• Coordinate office services including supplies, equipment, facilities, records, parking, maintenance, and security vendors, maintaining inventory and budgetary controls.
• Support project operations with document control, contracting admin, scheduling, and reporting aligned to construction / survey deliverables and QA processes.
• Assist in budgeting, AP / AR support, invoice processing, and periodic financial and operational reporting; assemble data for special reports and correspondence.
• Provide HR / people ops support for a growing team : posting roles, coordinating interviews, onboarding logistics, records, and policy administration as needed.
• Serve as a client care touchpoint : manage calls, emails, meeting logistics, travel arrangements, and front-office professionalism consistent with firm values.
• Maintain accurate records, templates, and databases for personnel, financials, projects, and compliance; ensure confidentiality and data integrity.
• Supervise or coordinate work of administrative / records support where applicable, ensuring service levels and adherence to procedures.

Qualifications

#J-18808-Ljbffr