Office Administrator

Key Responsibilities

• Manage accounts receivable and payable using Quickbooks.
  
• Cross check invoices and track expenses with high accuracy.
  
• Assist with basic payroll preparation and financial reporting.
  
• Working closely with the external accounting team throughout the process.
  

• Provide excellent customer service to a range of clientele in writing in person or on the phone.
  
• Handle incoming and outgoing email and mail.
  
• Coordinate internal meetings travel arrangements and team meetings.
  
• As needed manage and maintain office supplies and inventory ensuring availability of necessary materials.
  
• Provide general administrative support including electronic filing data entry and document preparation.
  
• Maintain confidentiality of sensitive information.
  
• General office coordination and duties as required.
  

Requirements

Benefits

• Quickly growing company working under proven executive leadership.
  
• Comprehensive benefits package (extended health care dental vision and life).
  
• Team-based and fun environment.
  
• Working from home.
  

Required Skills:

Previous experience in a receptionist administrative or customer service role is preferred. Knowledge of accounting or finance terms is a strong asset. Tech savvy with strong proficiency in Microsoft Office along with experience with QuickBooks. Exceptional written and verbal and written English communication skills; you can draft a professional email as easily as you can handle a phone inquiry. Self-starter who notices what needs to be done before being asked. Ability to multitask and prioritize tasks in a fast-paced environment. Proficient in Microsoft Office Suite (Word Excel Outlook). Experience in Quickbooks is an asset. Strong organizational skills and attention to detail. Professional work habits appearance and demeanor. Ability to maintain confidentiality and handle sensitive information with discretion.

Required Education:

High school diploma or equivalent; additional certifications or experience in administrative or accounting related roles is a plus.