Billing Specialist ( Confidential)

About the Client

Join a leading professional services firm recognized for its commitment to excellence, client satisfaction, and innovation. Our client fosters a collaborative and inclusive work environment where employees are supported in their professional growth and work-life balance. With a flexible and forward-thinking approach, this remote position offers you the ability to thrive while working from the comfort of your home.

Benefits include :

• Competitive salary with performance-based bonuses

100% remote role, offering flexibility to work from anywhere in Montreal

Opportunities for professional development and continuous learning

A supportive, team-oriented culture focused on collaboration and growth About the Opportunity

Our client is seeking a motivated and organized Billing Specialist to take ownership of the entire billing process, ensuring timely and accurate invoicing for external clients. You will also be responsible for managing accounts receivable, building strong relationships with clients, and handling payment collections. This role offers the chance to work independently while being part of a larger, dynamic team in a fast-paced professional services environment.

Key Responsibilities :

Manage the full billing cycle, including preparing, reviewing, and sending invoices to clients

Ensure accurate processing of payments and handle billing discrepancies

Build and maintain strong relationships with external clients, acting as the primary point of contact for billing-related inquiries

Conduct accounts receivable calls to follow up on outstanding invoices

Contact customers by phone to request payment and negotiate appropriate payment arrangements

Maintain up-to-date financial records and track account statuses regularly

Collaborate with the finance team to improve billing and collection processes Qualifications

Minimum of 2 years of experience in billing, accounts receivable, or a similar role in a professional services firm

Strong understanding of invoicing and financial processes

Excellent communication and relationship-building skills

Ability to negotiate payment terms and handle difficult conversations professionally

Strong organizational skills and attention to detail

Proficiency with billing software and Microsoft Office Suite

Experience managing multiple tasks in a fast-paced, deadline-driven setting

À propos du Client

Rejoignez un cabinet de services professionnels de premier plan, reconnu pour son engagement envers l'excellence, la satisfaction des clients et l'innovation. Notre client favorise un environnement de travail collaboratif et inclusif où les employés sont soutenus dans leur développement professionnel et leur équilibre travail-vie personnelle. Avec une approche flexible et avant-gardiste, ce poste en télétravail vous permet de vous épanouir tout en travaillant depuis le confort de votre domicile.

Avantages incluent :

Salaire compétitif avec primes basées sur la performance

Poste 100 % en télétravail, offrant la flexibilité de travailler depuis n'importe où à Montréal

Opportunités de développement professionnel et d'apprentissage continu

Une culture d'équipe axée sur la collaboration et la croissance À propos de l'Opportunité

Notre client recherche un(e) Spécialiste de la facturation motivé(e) et organisé(e) pour prendre en charge l'ensemble du processus de facturation, en veillant à une facturation précise et rapide pour les clients externes. Vous serez également responsable de la gestion des comptes clients, de la création de solides relations avec les clients et du suivi des paiements. Ce poste offre l'opportunité de travailler de manière autonome tout en faisant partie d'une équipe dynamique dans un environnement de services professionnels rapide.

Principales Responsabilités :

Gérer le cycle complet de facturation, y compris la préparation, la révision et l'envoi des factures aux clients

Assurer le traitement précis des paiements et traiter les écarts de facturation

Créer et maintenir de solides relations avec les clients externes, en étant le principal point de contact pour les questions liées à la facturation

Effectuer des appels de comptes à recevoir pour suivre les factures impayées

Contacter les clients par téléphone pour demander le paiement et négocier des modalités de paiement appropriées

Tenir à jour les dossiers financiers et suivre régulièrement l'état des comptes

Collaborer avec l'équipe financière pour améliorer les processus de facturation et de recouvrement Qualifications

Minimum de 2 ans d'expérience en facturation, comptes clients ou dans un rôle similaire au sein d'un cabinet de services professionnels

Solide compréhension des processus de facturation et financiers

Excellentes compétences en communication et en relations clients

Capacité à négocier les modalités de paiement et à gérer des conversations difficiles de manière professionnelle

Excellentes compétences organisationnelles et souci du détail

Maîtrise des logiciels de facturation et de la suite Microsoft Office

Expérience dans la gestion de plusieurs tâches dans un environnement rapide et avec des délais serrés Si vous recherchez une opportunité de gérer le processus de facturation tout en travaillant à distance et en établissant de solides relations avec les clients, ce poste est fait pour vous !

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact [email protected] .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.