Receptionist and Administrative Assistant

Marberg Staffing Ltd.North York, Ontario

12 days ago

Salary

CA$23.00 hourly

Job type

Temporary

Quick Apply

Job description

Receptionist and Administrative Assistant for provincial government agency client, downtown North Toronto.

Marberg Job Number : 2432.

Job Type : Temporary.

Initial Term : January 6, 2025 to December 31, 2025.

Compensation : $23 per hour.

Regular Work Hours : From 9 am to 5 pm not including 45 minutes unpaid lunch break, Monday to Friday (36.25 work hours per week).

Work Location : 100% onsite at client's North York office.

Responsibilities Summary :

Provide in-person reception and switchboard services. Professionally receive and welcome visitors, clients, staff, messengers and delivery services to an active, high volume, reception area and lobby. Expedite high volume of internal and external communication.

Receive, screen and direct all internal and external general calls.
Receive and greet clients and visitors, and monitor access.
Assist with day-to-day deliverables and projects by reviewing updating and creating materials.
Coordinate couriers and deliveries.
Flag emerging issues to management.
Attend and participate in staff meetings.
Additional reception, front desk and office administration responsibilities as required.

Qualifications :

Education : Highschool Diploma, or equivalent combination of education and work experience.

Preferred Work Experience : At least 1+ years of experience in staffing a busy reception desk and phone lines.

Preferred Sector Experience : Community services, health care services, or public information desk experience an asset.

Technical and Language Skills Requirements :

General proficiency in MSOffice including Word, Excel, and Outlook (will be tested).

Strong data entry skills and attention to detail (will be tested).

General proficiency with standard front desk office equipment including computer equipment, phones, printer, scanner, etc.

Fluency in French is an asset.

Task -Based Qualifications and Additional Attributes :

Strong interpersonal skills and ability to work cooperatively with all staff and clients.

Ability to work well under pressure. Proficient de-escalation skills.

Pleasant and courteous. Professional telephone manners and good judgement.

Punctual, responsible, and reliable. Demonstrated record of professional conduct and character.

Focused and able to work effectively with minimal direction and supervision, to prioritize tasks effectively, and to manage volume targets and due dates.

Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.

Superior attention to detail, and organized, methodical approach to completion of tasks.

Demonstrated successful experience of prioritizing work, making decisions and communicating with others within a values framework of respect, equity, anti-racism, diversity and inclusivity.

Additional Requirements :

Must be legally entitled to work in Canada, providing satisfactory documentation upon request.

Ability to work 100% onsite, abiding by organization health and safety policies

Ability to declare personal Non-Conflict of Interest in execution of assignment responsibilities.

Provision of certification of AODA and OHSA online training course completion prior to assignment start.

Satisfactory Background Checks, Technical Skills Evaluations, and Employment References.

Application Notes :

Recommended Application Date : We kindly request that you submit your resume as soon as possible as our client will not accept new applications after Wednesday December 4, 2024. Qualified applications may be contacted same day as date of application.