Senior Administrative Assistantdestinationone Consulting • Vancouver (Strathcona / Chinatown / Downtown Eastside), BC, ca
Senior Administrative Assistant
destinationone Consulting • Vancouver (Strathcona / Chinatown / Downtown Eastside), BC, ca
30+ days ago
Job type
- Full-time
Job description
destinationone is proud to exclusively partner with Helicopters Without Borders (HWB), a mission driven nonprofit organization redefining how health and wellness services are delivered to remote and underserved communities across British Columbia.
About Helicopters Without Borders
Founded in 2021, Helicopters Without Borders delivers health and wellness services to remote and rural communities across British Columbia, many of which have limited or no road access. Through innovative use of aviation, HWB enables sustainable, community centered access to care while operating with a strong commitment to cultural safety, trust, and impact.
HWB operates as a fast growing, mission driven organization where flexibility, initiative, and accountability are essential. Team members are trusted to take ownership, solve problems, and help build systems in an evolving environment.
About the Role
The Senior Administrative Assistant is a critical right hand role to the CEO. This position exists to bring structure, momentum, and operational support to a busy leadership function where time is limited and priorities shift quickly.
This is not a traditional administrative role. It is ideal for someone who enjoys variety, problem solving, and being deeply embedded in the day to day operations of a mission driven organization.
This role offers strong potential to evolve into a Chief of Staff position over time, based on performance, capability, and organizational needs.
Salary: CA$60,000–$85,000/yr
Key Responsibilities
Executive and Administrative Support
- Provide day to day administrative support to the CEO and leadership team
- Manage calendars, meetings, and scheduling
- Draft correspondence, reports, presentations, and internal documentation
- Prepare agendas, meeting notes, and board materials
- Handle sensitive and confidential information with discretion and integrity
Office and Operations Support
- Build and maintain organized systems, templates, and shared documentation
- Support vendor coordination and office logistics
- Assist with flight related administrative coordination
- Use tools such as Google Workspace, Asana, Keela, and AI enabled productivity tools to streamline workflows
Project and Stakeholder Coordination
- Support cross functional initiatives and special projects
- Track tasks, deadlines, and deliverables
- Serve as a professional point of contact for partners, donors, and collaborators
Finance and HR Support
- Assist with basic financial tracking and data entry
- Support onboarding logistics and internal documentation
Requirements
- Exceptional organizational and prioritization skills
- Strong written and verbal communication abilities
- High level of discretion, judgment, and integrity
- Proactive problem solver who can anticipate needs
- Comfort building processes and systems from scratch
- Tech savvy with openness to AI enabled productivity tools
- Valid driver’s license and access to a vehicle
Work Environment and Expectations
- First six months fully in office to support onboarding and relationship building
- CEO travel may require full in office presence during certain periods
- After ramp up, flexibility for hybrid work arrangement
- Occasional after hours work and limited travel may be required
Who Will Thrive in This Role
- Candidates who enjoy variety and ownership
- Individuals who are self directed and proactive
- Those comfortable operating in fast paced, evolving environments
- Professionals seeking long term growth and exposure to leadership and operations
About destinationone Consulting
destinationone Consulting is a North America based strategic recruitment, executive search, and HR advisory firm serving purpose led organizations across high impact industries. Our sector expertise spans CleanTech, Education and EdTech, Health and Med Tech, Healthcare and Wellness, Government (Municipal, State, and Federal), Non Profit, Sustainability and other public sector domains.
How to Apply
If this opportunity aligns with your skills and career goals, please apply with an updated resume in MS Word format. While we may not be able to contact everyone, we will connect with candidates whose profiles match the requirements of the role.
Rest assured, your profile will remain in our network, and we will reach out when a suitable opportunity arises.
To learn more about us and stay updated on opportunities, follow destinationone Consulting on LinkedIn.
Thank you for considering destinationone Consulting. We are excited to support you in your career journey.
Support the Mission
Helicopters Without Borders exists because access to health and wellness should not depend on geography. Every flight, every clinic, and every community visit helps bring care, dignity, and connection to people living in some of the most remote and underserved regions of British Columbia.
If this mission resonates with you and you would like to support the important work being done by Helicopters Without Borders beyond applying for this role, you are invited to contribute.
Your support helps HWB continue delivering care to communities where roads do not reach. DONATE NOW!
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Senior Administrative Assistant • Vancouver (Strathcona / Chinatown / Downtown Eastside), BC, ca
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