Data Entry Specialist

We are looking for a dedicated Administrative Coordinator to serve as a cornerstone of our daily operations. In this role, you will streamline office workflows, manage critical communications, and ensure administrative precision. The successful candidate will be a tech-savvy professional with a talent for multitasking and a commitment to maintaining a seamless office environment.

Advantages

Life Insurance : Comprehensive coverage for your peace of mind.

RRSP Matching : We invest in your future through a group RRSP program with employer contributions.

On-site Parking : Free, accessible parking located directly at our office.

Responsibilities

Guest & Communication Management : Act as the first point of contact by welcoming visitors and triaging incoming calls with a high level of etiquette.

Digital Data Stewardship : Oversee precise data entry and record maintenance across Microsoft 365, Google Workspace, and QuickBooks to ensure data integrity.

Information Architecture : Establish and maintain intuitive filing systems for rapid document retrieval.

Financial & Clerical Support : Execute foundational bookkeeping and track financial records to support the accounting team.

Quality Control : Conduct rigorous proofreading of all outgoing correspondence to ensure professional clarity and 100% accuracy.

Logistics & Supply Chain : Monitor inventory levels and manage procurement to keep the workspace fully operational.

Qualifications

Professional Background : Prior experience in a clerical or administrative capacity within a professional office environment.

Software Mastery : Advanced proficiency in Microsoft 365 and Google Workspace; ability to pivot between new digital tools with ease.

Financial Literacy : Practical experience with QuickBooks or similar accounting platforms is highly regarded.

Communication Polish : Confident in managing multi-line systems with refined phone etiquette and a service-first mindset.

Precision & Speed : Capable of maintaining 50+ WPM with a sharp eye for detail in data entry and document editing.

Multitasking Ability : A proven track record of coordinating multiple priorities simultaneously without losing focus on accuracy.

Option 2 : The "Candidate Checklist" (Streamlined)

Best for quick-read job boards like Indeed or LinkedIn.

Experience : Previous success in an office support or customer service role.

Technical Skills : Strong command of Word, Excel, Outlook, and shared cloud drives.

Software Agility : Quick to master new internal databases and software; QuickBooks experience is a plus.

Accuracy : High-speed typing and meticulous data entry skills with an emphasis on "right the first time" results.

Organization : Exceptional time-management skills and the ability to keep a workspace and digital filing system orderly.

Medical / Dental Knowledge : Familiarity with clinical office workflows is a bonus but not mandatory.

Option 3 : Competency-Based

Focuses on the "how" rather than just the "what."

Administrative Competence : Demonstrated history of managing office operations and clerical workflows effectively.

Digital Fluency : Expert-level navigation of office productivity suites and financial software.

Professional Presence : Ability to represent the company via phone and in person with a sophisticated and helpful demeanor.

Analytical Detail : Strong proofreading capabilities and the ability to process complex data accurately.

Project Coordination : Skilled at juggling shifting deadlines and diverse tasks in a high-volume environment.

Summary

Why Join Us? This role is central to our success, offering a vibrant workspace where your dedication to order and professionalism truly matters. As a vital member of our team, you will empower our staff and elevate the client experience by ensuring our operations run with seamless precision.

If you are interested please contact me directly : antoine.zammit@randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.