Receptionist

Receptionist

Part-Time, Non-Bargaining Unit Position Downtown Toronto Posted 2 months ago

Position Summary

Reporting to the Administrative Assistant, the incumbent will be responsible for performing reception duties and providing clerical and administrative supports to the management team.

Main Duties

• Manage phone calls, monitor visitors, and accept deliveries;
• Answer any inquiries from residents, visiting families, staff, and outsiders;
• Monitor the lobby for safety and security purposes;
• Coordinate the delivery of incoming mail, invoices, and faxed documents for different departments;
• Direct visiting families, visitors, and meeting participants to the appropriate locations;
• Prepare and post notices, memos, and flyers;
• Translate documents from English to Chinese or vice versa;
• Perform clerical duties including but not limited to : filing, photocopying, and data entry;
• Monitor parking lots, issue parking permits to staff, visitors, and / or volunteers;
• Inform the Dietary Department on meal orders and distribute meals to staff and volunteers, as required;
• Handle cheques and cash donations;
• Assist with fundraising for the Foundation Office and monitor donation box at the reception counter;
• Monitor key box and borrowing of office equipment from the Administration office and educational materials from the Resource Centre;
• Participate in the facility-wide quality assurance program;
• Any other duties as assigned from time to time.

Qualifications