Administrative Assistant (12-month contract)

Company Description

Make an impact at a global and dynamic investment organization

When you invest your career in CPP Investments, you join one of the most respected and fastest growing institutional investors in the world.

With current assets under management valued in excess of $500 billion, CPP Investments is a professional investment management organization that globally invests the funds of the Canada Pension Plan (CPP) to help ensure long-term sustainability.

The CPP Fund is projected to reach $3 trillion by 2050. CPP Investments invests in all major asset classes, including public equity, private equity, real estate, infrastructure and fixed-income instruments, and is headquartered in Toronto with offices in Hong Kong, London, Luxembourg, Mumbai, New York City, San Francisco, São Paulo and Sydney.

CPP Investments attracts and selects high-calibre individuals from top-tier institutions around the globe. Join our team and look forward to :

• Diverse and inspiring colleagues and approachable leaders
• Stimulating work in a fast-paced, intellectually challenging environment
• Accelerated exposure and responsibility
• Global career development opportunities
• Being motivated every day by CPP Investments’ important social purpose and unshakable principles
• A flexible / hybrid work environment combining in office collaboration and remote working
• A deeply rooted culture of Integrity, Partnership and High Performance

If you share a passion for performance, value a collegial and collaborative culture, and approach everything with the highest integrity, here’s an opportunity for you to invest your career at CPP Investments.

Job Description

The Administrative Assistant is responsible for providing day-to-day administrative support to the Relationship Management Team in CPP Investments’ Toronto office.

This will include managing calendars, meetings, expenses, events, presentations, travel, CRM, and group initiatives.

Role-specific Accountabilities :

• General administrative support to the team including coordinating and booking travel arrangements, handling expenses, course registrations, etc.
• Work closely with internal and external stakeholders and assistants to schedule meetings or events in various cities, including room booking and set-up, guest registration and catering orders as needed
• Ensure Relationship Team members are prepared for all meetings and carry forward action items, and are aware of major deadlines
• Edit and proof-read documents, group communication and PowerPoint presentations
• Aid in the collection and processing of advisor and partner information
• Maintain group relevant data in the company’s CRM system
• Maintain an inventory of key external contacts
• Handle sensitive and confidential matters relating to the daily activity of the group
• Work cross functionally as part of a team with other groups and departments
• Work closely with other executive and administrative assistants and teams to increase efficiencies in group support
• Other duties as assigned

Qualifications

• Minimum of 3 years of experience in an Administrative Assistant position; exposure to the financial industry preferred
• University or college degree preferred
• Advanced knowledge of MS Office (Word, Excel, Outlook, Calendar) and comfort and interest in learning new applications
• Experience with calendar management, booking high profile meetings, events and managing the expense reimbursement process
• Experience with CRM is an asset
• Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi-task
• Strong communication skills (verbal and written) and interpersonal skills
• Motivated, energetic, eager to learn, adaptable and professional
• Ability to work in a high performing culture, under pressure and with time-sensitive deadlines
• Able and willing to work flexible hours, as required
• Exemplify our Guiding Principles of Integrity, Partnership and High Performance
30+ days ago