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Office Assistant, Faculty of Technology and Skilled Trades

Office Assistant, Faculty of Technology and Skilled Trades

Saskatchewan PolytechnicSaskatchewan, CA
10 days ago
Salary
serp_jobs.job_card.currency_minsalary_currency_maxsalary_biweeklyly
Job type
  • Full-time
Job description

Job Duties / Qualifications, Skills and Abilities(QSA)

Job Duties Job Duties

  • Provide general reception duties to students, staff and the general public. Provide information or referral as necessary.
  • Provide typing service to programs which includes educational information, exams, memos, letters, etc. as well as support to the Executive Assistant to the Dean.
  • Maintain an up to date filing system of records.
  • Arrange and attend meetings. Record and transcribe minutes and ensure distribution of the same (eg. Advisory Committee, Program Head, Committee work).
  • Monitor and maintain office equipment in good working order. Arrange for service and repair as required (computers, printers, photocopiers, typewriter).
  • Prepare and maintain various reports and information systems (Program Book, Donation Report, Office Procedures Manual, class and book lists).

QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE Specific Accountabilities Duties Required Qualifications, Skills and Abilities (QSA)

  • Grade 12 plus a recognized secretarial certificate / diploma or an equivalent combination of education, training and experience.
  • Training and / or experience at the intermediate level in the use of common software packages, i.e. MS Office Suite.
  • Experience and / or training in taking and transcribing minutes.
  • Minimum of two years of recent and relevant experience performing administrative and clerical work.
  • Knowledge of common office procedures.
  • Effective interpersonal skills.
  • Effective communication skills.
  • Effective organizational skills.
  • Effective proofreading skills.
  • Demonstrates valuing diversity.

    • Desired QSA Required Competencies

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    Office Assistant • Saskatchewan, CA