Receptionist, Inforce Administration

About The Role

The Reception and Inforce Administrator position is responsible for the overall service provided in our Langstaff office. This location has several in-house advisors and their assistants. The individual who secures this role will be the face and voice of the office with focus on supporting our advisors and their assistants with their needs. It is also the responsibility of the Receptionist and Inforce Administrator to ensure that the premises remains in peak condition.

What Youll Do

• Answer and direct incoming calls in a timely and professional manner.

• Greet in-person visitors in a welcoming friendly manner.

• Engage with advisors daily resolves issues and provide support with inforce policy service needs.

• Engage with clients daily to help guide them to the appropriate party to manage their inquiries.

• Receive and prepare daily courier packages.

• Prepare deliver and submit monthly invoices for in-office expenses.

• Order office supplies and lunches as needed.

• Book and set up meeting rooms for advisors and internal staff ensuring the room is tidy and/or clean and required supplies are available (e.g. water easels with paper/markers).

• Keep all common areas neat and orderly.

• Liaise with building management ensuring all facilities management matters are handled (e.g. maintenance communicating fire drills).

• Various other activities as assigned.

The Receptionist is also expected to perform Inforce Administrative functions:

• Act as a liaison between policyholders advisors and insurance carriers.

• Respond to service inquiries throughout the lifecycle of a life insurance policy.

• Maintain working knowledge of carriers inforce-related processes.

• Provide administrative support and exercise sound judgment when assisting advisors and clients.

• Support various operational and administrative tasks as needed.

What Youll Need for Success

• 1 year experience working in an administrative function.

• Professional communication skills both written and verbal

• Strong organizational skills and attention to detail

• Ability to solve problems and provide practical solutions.

• Positive reliable and client-focused attitude

• Experience in the life insurance industry (asset)

• Proficiency with MS Office Suite and online meeting platforms

• Strong communication and relationship-building skills with the ability to engage both internal and external stakeholders.

About this division
Hub Financial a division of HUB International is one of Canadas largest independent Managing General Agencies (MGA). Specializing in life insurance investments and wealth management we provide independent financial advisors with a wide range of products resources and tools to help their business succeed. Our services include access to top-tier insurance solutions cutting-edge technology platforms and operational support all designed to streamline business processes and improve client outcomes. At Hub Financial we empower independent advisors to grow their practices enhance their client service and deliver comprehensive financial solutions.

Whats in it for you

Your well-being is our priority and we back this up with a wealth of benefits:

• Competitive Compensation: Benefit from a pay structure that includes incentives bonuses and opportunities to increase your earnings.

• Work-Life Balance: Enjoy flexible work arrangements and generous time off to support your personal and professional life.

• Tailored Benefits: Access a personalized benefits package including company-matched RRSPs designed to meet your unique needs.

• Career Growth and Support: Invest in your future with HUB! Take advantage of our sponsored training and development programs tuition reimbursement opportunities and coverage for professional license fees and membership dueseverything you need to support your growth and excel in your career.

• Exclusive Perks: Take advantage of discounts on events travel accommodations and personal home & auto insurance.

At HUB we believe that diversity drives innovation equity fosters opportunity and inclusion creates a culture where everyone thrives. We are committed to building a workplace that reflects the communities we serve and where every employee feels valued respected and empowered to bring their whole self to work. By embracing diverse perspectives and fostering an inclusive environment we cultivate a collaborative and dynamic team that delivers exceptional results for our clients and communities.

Compensation
The expected salary range for this position is $45000 to $50000 and will be impacted by factors such as the successful candidates skills experience and working location as well as the specific positions business line scope and level.

HUB International is proud to offer comprehensive benefit and total compensation packages which could include extended health benefits disability insurance RRSP matching paid-time-off benefits and eligible bonuses and commissions for some positions.

Work Schedule
Onsite Monday - Friday.

Why Choose HUB

When you choose HUB youre choosing a competitive exciting and friendly work environment that strategically positions you for longevity and offers significant advancement growth and success opportunities. To read more about HUB please visit - About Us - HUB International

About HUB International

Headquartered in Chicago Illinois Hub International Limited is a leading full-service global insurance broker and financial services firm providing risk management insurance employee benefits retirement and wealth management products and services. With more than 19000 employees in offices located throughout North America HUBs vast network of specialists brings clarity to a changing world with tailored solutions and unrelenting advocacy so clients are ready for tomorrow.

Were not just an insurance broker were a team of passionate professionals dedicated to innovation excellence and empowering our clients and communities through personalized support and expertise.

If youre interested in learning how you can grow your career at HUB visit our Careers Page to explore our opportunities.

HUB International is committed to creating an inclusive and accessible recruitment process for all candidates. If you require accommodations at any stage of the interview process please let us know and we will work with you to ensure a fair and equitable experience.

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