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Property Administrator

Property Administrator

Randstad CanadaMississauga, Ontario, CA
30+ days ago
Job type
  • Permanent
  • Quick Apply
Job description

Do you have great attention to detail and experience working as an administrative assistant? You have good knowledge of administrative capabilities like data entry, supporting managers and good organization skills? We have a position that might interest you!

Our client located in Mississauga is currently looking to hire a fantastic candidate for a permanent position who is experienced in an office environment, to assist them with a variety of property & administrative duties.

This is what your daily life will look like :

Under the direction of the General Manager, your work as a property administrator will ensure the smooth running of the service team. Your daily activities will include taking calls and inquiries by phone, creating monthly reports , enter data in the system, taking care of document filing, purchase / work orders, processing invoices and tenant relations.

Advantages

Full Time Position (8am - 4pm)

3 weeks vacation

7 Personal Care Days

Competitive Salary

Benefits

Hybrid Work Structure (4 days in office, 1 day from home)

Responsibilities

Administrative Support :

  • Provide general administrative support, including word processing, report

generation, filing, and scheduling appointments.

  • Assist with the preparations of contracts, purchase orders, and work orders for

    • property services.

  • Process accounts payable invoices accurately and efficiently.

    • Tenant Relations :

  • Prepare and distribute tenant correspondence, including lease agreements, rent notices, and other communications.
  • Collect and record monthly rental payments, following up with tenants as needed

    • to ensure timely payments.

  • Maintain tenant service and maintenance management systems databases,

    • updating records as necessary.

    Property Management Tasks :

  • Assist the Property Management in maintaining accurate records of lease

    • agreements, including tracking lease renewals and changes.

  • Coordinated property maintenance and repairs, liaising with contractors and

    • vendors to ensure work is completed satisfactorily and on time.

  • Conduct regular property inspections to identify maintenance issues and ensure

    • compliance with safety and regulatory standards.

  • Assist with budget preparation and expense tracking for property operating

    • expenses.

  • Assist Property Manager with administrative tasks related to property

    • management including lease administration, rent collection and tenant

    communication.

  • Maintain organized and up-to-date records of tenant information, lease

    • agreements, and service contracts, ensuring accuracy and completeness of

    documentation.

  • Generate quarterly reports along with annual plans.
  • Manage accrual reports.

    • Additional Duties :

  • Collaborate with team members to share knowledge and best practices.
  • Participate in ongoing professional development activities to enhance skills and

    • knowledge.

  • Adhere to health and safety policies and procedures, reporting any hazards or

    • incidents promptly.

  • Perform other related duties as assigned to support the efficient operations of the Property Management division.

    • Qualifications

    Education :

  • Undergraduate degree or post-secondary diploma
  • Additional education or certification in property management or related field preferred.

    • Professional experience :

  • Minimum of 2 years of experience in administrative roles, preferably in property

    • management or real estate.

  • Strong proficiency in MS Office Suite (Word, Excel. Outlook) and property management software.

    • Personal Competencies :

  • Excellent communication and interpersonal skills, with the ability to interact effectively with tenants, colleagues, and vendors.
  • Strong organizational and time management abilities, with the capacity to prioritize tasks and meet deadlines.
  • Attention to detail and accuracy in all aspects of work.
  • Ability to work both independently and collaboratively in a fast-paced environment.
  • Commitment to maintaining professionalism and confidentiality in all interactions.
  • Knowledge of property management principles and practices is an asset.

    • Summary

    If you identify with the position of Property Administrator in Mississauga, you can click "apply now" or send your CV to the following email : [email protected]

    Looking forward to exchanging with you!

    Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

    Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.

    Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

    Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.