Administrative Assistant Settlement Workers in Schools (SWIS)

Job title : Administrative Assistant

Department : Newcomer Community Services Department- SWIS

Reports to : Manager Newcomer Community Services

Hours of work : 8 : 30 a.m. to 4 : 30 p.m.

Application deadline : December 17 2025.

Job purpose

This position supports the smooth operation of program activities by coordinating information flow maintaining records preparing reports assisting with event planning and providing administrative support to the SWIS Team. The role contributes to the effective delivery of settlement services that help newcomer students and families integrate successfully into the school system and the community.

Company Overview

The Community Development Council Durham (CDCD) is an independent not-for-profit social planning organization that has been working to enhance the quality of life for individuals families and communities in Durham for over 55 years. We organize a variety of research community development and social planning initiatives as well as administer and deliver front line social service programs. Please visit us at for more information.

Duties and responsibilities

Administrative Support

• Provide day-to-day administrative assistance to the SWIS team Program Manager and Team Lead.
• Provide support to the SWIS Steering Committee including taking minutes scheduling meetings and coordinating related communications.
• Prepare correspondence reports meeting minutes and other documentation as necessary.
• Maintain organized filing systems (digital and physical) for program records.
• Schedule meetings and appointments.
• Monitor and order office supplies ensuring adequate inventory levels.

Data Management and Reporting

Communication and Coordination

Event and Workshop Support

Financial and Administrative

Skills and Abilities

Core Competencies

Valuing Diversity and Social Change

Supports and promotes an environment that holds opportunities for all regardless of race ancestry colour ethnic origin citizenship creed religion sex sexual orientation age family status or disability; fosters a climate of inclusion where diverse thoughts are freely shared and integrated. Understands social justice; all groups and individuals receive fair treatment and an equitable share of the benefits of society.

Culturally-Sensitive

Recognizes understands and applies attitudes and practices that are sensitive to and appropriate for people with diverse cultural socioeconomic and educational backgrounds and persons of all ages genders health status sexual orientations and abilities.

Job Specific Competencies

Customer Focus

Commits to meeting the expectations and requirements of internal and external stakeholders; acts with stakeholders in mind; values importance of providing high-quality customer service.

Interpersonal Skills

Ability to deal cooperatively with other staff volunteers funder agencies and other government and community organizations. Actively listens to the clients and employee needs.

Oral and Written Communication Skills

Demonstrates proficient abilities to develop high-quality written reports and expresses excellent communication skills when dealing with clients and employees.

Organization and Time Management

Capable of organizing files and printed reports in an effective manner that allows easy access and to obtain. Plans effective ways to use time in order to accomplish job duties in a timely behavior.

Problem Solving

Ability to address a problem and facilitate ways in which to solve the issue. Potential to assist people with problems they may have and plan ways in which to help solve the concern.

Accountability

Takes responsibility for actions and mistakes; reliable; accomplishes goals completes tasks and meets deadlines or gives reasonable notice and explanation; is productive while maintaining accuracy and quality; acts in an honest trustworthy and respectful manner; is punctual; follows through on commitments made.

Ability to work in a team environment and independently

Has a strong capability to work in a team environment as well as work on individual tasks that support that overall Centre.

Qualifications

Proficiency in additional languages other than English would be a definite asset.

Special Conditions

APPLICATION PROCESS : Applicants are requested to submit their resume and a cover letter stating salary expectations while outlining their strengths experience and aptitude to fulfil the position requirements.

Please submit applications to Administrative Assistant-SWIS at :

CDCD thanks all applicants for their interest; however only those asked for additional information and / or selected for an interview will be contacted.

CDCD is committed to providing equal opportunity to all employees. We strive to create a diverse and inclusive workplace that represents the cultural mosaic of the Durham Region and the communities we serve. We recognize the value that comes from the different viewpoints unique experiences and diverse perspectives of our employees who bring fresh new ideas to our business. Diversity plays a key role in our ability to deliver our mission.

CDCD is strongly committed to diversity and inclusion within its community and encourages applications from Indigenous peoples racialized persons / persons of colour persons with disabilities women LGBTQ2S persons and others who may contribute to fostering innovative ideas and solutions.

As an employer CDCD has a duty to accommodate potential candidates throughout the hiring process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act 2005.

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Key Skills

Generator,Accomodation,Football,Advertising,Architectural Design

Employment Type : Full-Time

Experience : years

Vacancy : 1