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Intermediate Accounts Payable Representative

Intermediate Accounts Payable Representative

Alterna SavingsOttawa, ON, CA
30+ days ago
Salary
CA$23.80 hourly
Job type
  • Full-time
Job description

Scope of Position

As part of the Accounts Payable team, the Intermediate Accounts Payable Representative will work in conjunction with the Senior Accounts Payable Representative and have the primary responsibility of ensuring the prompt and accurate processing and payment of vendor invoices and employee expense claims. They will also be a key liaison between external vendors and internal clients. Due to their experience as an Intermediate Accounts Payable Representative, they may be called on to provide guidance or coaching to newer or more junior members of the Accounts Payable team. They will also ensure that the internal controls applicable to this function are understood and adhered to.

The incumbent is also responsible for analyzing and reconciling certain general ledger accounts, preparing required adjusting journal entries and generally ensuring a smooth functioning of the overall accounts payable function.

The Intermediate Accounts Payable Representative will also perform other related duties as delegated by the Manager, Finance Operations and / or the Senior Accounts Payable Representative.

Major Responsibilities

Coordinating the processing of vendor invoices and employee expense claims submitted for payment by :

  • Ensuring that they process and pay the incoming vendor invoices and employee expense claims in a timely fashion. As deemed appropriate, they may take the lead when these situations are of a more sensitive, higher priority or confidential nature
  • Ensuring that they understand and apply the internal controls tied to the processing and payment of vendor invoices and employee expense claims
  • May provide guidance to members of the Accounts Payable team when questioning inconsistencies and discrepancies and following through to resolution. As deemed appropriate, they may take the lead when these situations are of a more sensitive, higher priority or confidential nature
  • Ensuring adherence to corporate policies and procedures

Act as liaison between suppliers and internal clients by :

  • Researching inquiries on a timely basis, effectively, efficiently, and courteously
  • Applying appropriate judgment and analysis to inquiries ensuring all facts of the inquiry are clearly understood
  • Complying with department standards and corporate policy
  • Following through to resolution

    • Providing guidance / training (as a more senior member of the team) to other members of the Accounts Payable team :

  • Providing training for new incoming members to the Accounts Payable team
  • Answering questions and providing general support or coaching to fellow or more junior members of the Accounts Payable team
  • Providing feedback to Senior Accounts Payable Representative and / or Manager, Finance Operations as to overall performance of more junior team members, as deemed appropriate, in the context of mid-year and year-end reviews

    • Other duties include :

  • General Ledger Integrity Process (monthly) by : Ensuring that all month-end reconciliations are completed within the specified timeline and provided to the Manager, Finance OperationsCommunicating to the Senior Accounts Payable Representative and Manager, Finance Operations, any issues that they should be concerned with
  • Providing support to the Senior Accounts Payable Representative in the annual compilation of year-end accruals
  • Participation in Finance Operations and / or corporate projects which directly impact the Accounts Payable function
  • Participation in the periodic review of processes and procedures in order to render them more efficient and effective
  • Other duties as delegated by the Manager, Finance Operations

    • Expectations / Outcomes

  • Supplier / employee expense claim payments are issued accurately and on a timely basis to avoid the incurrence of any late payment charges
  • Respond to inquiries in a timely and courteous, professional manner
  • Accurate and timely completion of all reconciliations
  • Outstanding items or issues are appropriately escalated and resolved

    • Contacts

  • Departmental Managers and Staff
  • Branch Managers and Staff
  • Suppliers

    • Qualifications

  • Educations / Certifications / Experience University degree or college diploma in Accounting or 3 years equivalent experience in an Accounts Payable departmentPrevious work experience in a financial institution would be nice
  • Knowledge / Skills Strong general knowledge of Accounting, specifically as it relates to Accounts Payables and AccrualsKnowledge Microsoft Office Suite (especially Excel)Knowledge of Sage 300 (including AP and EFT modules) or other ERP is a definite asset
  • Competencies Strong verbal and written communication skillsStrong analytical and problem-solving skills with proven ability to investigate and solve issues independentlyAttention to detail and accuracyActively shares knowledge and experience with co-workers and willingly assists other employees in the completion of their tasksResult-oriented with an ability to work under pressure and be respectful of deadlinesAbility to prioritizePossesses a high level of initiative, dependability and an ability to work with minimal supervisionStrong organizational skills