Mail Clerk I - 57138

We are seeking a highly organized and professional Document Storage Analyst to support a critical document filing and digitization project within our Branch Banking Delivery Excellence unit. This is a short-term, 89-day onsite assignment located in the heart of downtown Toronto. You will be responsible for the successful delivery of document management processes in a dynamic branch environment, ensuring that physical records are accurately transitioned into digital formats.

Work Location : 100% Onsite – Branch 10 (oronto, ON)

Start Date : February 2, 2026

Duration : 89 Days (Contract through May 1, 2026)

Schedule : Monday to Friday, 9 : 30 AM – 5 : 30 PM (37.5 hours per week)

As a Document Storage Analyst, you are an expert at navigating physical and digital documents. You will work closely with business owners to execute efficient document storage processes. The role requires comfort with operating high-volume hardware, such as Ricoh photocopiers and scanners, and the ability to work independently to meet project milestones. You will play a vital role in ensuring that sensitive client information is accurately digitized, verified, and secured.

Advantages

Networking Opportunity : Gain valuable experience and build professional connections within a leading financial organization.

Prime Location : Work in a central, accessible downtown Toronto location at the corner of Yonge and Adelaide.

Focused Project Scope : Contribute to a high-impact, tangible project with a clear beginning and end.

Structured Training : Benefit from one week of comprehensive onsite training to ensure your success in the role.

Responsibilities

Digitization Support : Prepare paper documents filed within the branch for the digitization process, ensuring all materials are organized and ready for scanning.

Scanning Operations : Operate Ricoh copier / scanner hardware to convert paper documents into digital files.

Quality Assurance : Review digitally filed documents to confirm accuracy, clarity, and adherence to specific business requirements.

Records Management : Securely manage physical files within the branch, ensuring they are stored in designated locations and handled according to privacy protocols.

Reporting : Provide daily and weekly status updates to management teams via email and / or phone regarding project progress.

Compliance & Safety : Adhere to all Privacy Policies and Employee Conduct Rules. Follow site-specific Health and Safety rules, including the requirement to wear a face mask in open areas of the branch.

Operational Agility : Remain flexible to support a broad spectrum of initiatives where business priorities may shift frequently.

Qualifications

Mandatory Requirements

Experience : Minimum of 2+ years of professional experience in an administrative or document-handling role.

Technical Skills : Proficiency in MS Office (Outlook, Teams, and Excel).

Hardware Proficiency : Comfortable operating professional-grade photocopiers and scanners.

Organization : Highly developed organizational skills with a strong attention to detail.

Autonomy : Proven ability to work independently with minimal supervision.

Communication : Good verbal and written communication skills for reporting and team collaboration.

Education : High school diploma or equivalent.

Desirable Qualifications

Previous experience in document filing, records management, or high-volume digitization projects.

Summary

If you are interested in the Mail Clerk position please apply online today!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.