Accounting Assistant

Job Title : Accounting Assistant

Reports to : Finance Director

Employment Term :

Permanent Full-Time; Compensation Is Commensurate With Experience

Work Hours :

40 hours Per Week (Monday-Friday)

Work Location :

16 Spadina Road, Toronto

Native Canadian Centre of Toronto

The Native Canadian Centre of Toronto (NCCT) is a non-profit, charitable organization located in the heart of downtown Toronto. The NCCT offers a wide range of Indigenous programs and services based on Indigenous cultural traditions and teachings.

Mission :   To empower the Indigenous community in Toronto by providing programs that support their spiritual, emotional, physical, and mental well-being.

Mandate :   To nurture an inclusive environment where all people respect Indigenous knowledge.

Vision :  The Native Canadian Centre of Toronto is dedicated to working with all of our relations toward a better future.

Values :   Wisdom, Love, Respect, Bravery, Honesty, Humility, and Truth.

Position Summary :

The Accounting Assistant works as part of a team in a fast-paced environment, supporting the day-to-day accounting operations. To succeed in this role, candidates must be capable of effectively performing each essential duty with attention to detail and efficiency. The following requirements outline the knowledge, skills, and abilities necessary for the position.

Duties and Responsibilities :

Accounts Payable (AP) :

• Preview, verify, and process invoices and payment requests in Dext and Xero
• Prepare and execute timely payments via cheques, and wire transfers
• Ensure proper documentation and approvals for all payments
• Maintain accurate records of all transactions in the accounting system
• Reconcile vendor statements and resolve discrepancies
• Prepare weekly and monthly accounts payable reports
• Assist with month-end closing activities related to accounts payable
• Respond to vendor inquiries regarding payments and account status
• Maintain relationships with vendors and internal stakeholders
• Assist in the development and implementation of AP policies and procedures

Accounts Receivable (AR) :

Prepare invoices to funders and other clients

Prepare cash receipts and make bank deposits

Prepare routine AR batch entries and post cash receipts transactions to sub-ledger

Process customer deductions, obtain relevant approvals and generate required debit or credit notes

Process accounts receivable chargebacks

Contact customers for payments and follow-up on issues

Perform periodic reconciliations on customer accounts

Provide effective and timely resolution to invoices and credit issues

Maintain financial security by following internal accounting controls

Others :

Support audits by providing necessary documentation and information

Maintain financial security by following internal accounting controls

Perform duties as assigned including general office support and assistance as needed

Commitment to learn and use an Indigenous language reflective of the NCCT Community

Qualifications :

Bachelor’s degree in Accounting or related discipline or equivalent combination of education and experience

Minimum 3 years of relevant experience in a computerized accounting environment

Experience in the non-profit sector is an asset

Experience working within an Indigenous organization or with the Indigenous community an asset

Sound knowledge of General Accepted Accounting Principles (GAAP)

In-depth knowledge and understanding of AR control accounts, ledger entries, etc.

Experience with accounting and database knowledge of MS Office, Dext, and Xero

Strong comprehension of the corporate environment and confidentiality

High degree of professionalism, ethics, and integrity

Ability to multitask and work well in a fast-paced environment

Sound judgement and good analytical skills, as well as excellent research skills

Strong attention to detail and accuracy

Excellent organizational and time-management skills

Effective communication skills, both verbal and written

Ability to work independently and as part of a team

Criminal Reference Clearance (CPIC) and / or Vulnerable Sector Clearance are requirements for the employment offer

Knowledge of Indigenous languages and culture represented in the NCCT community

Must be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations

Working Conditions :

Sitting

Repetitive motion

Shared office with designated personal desk space

Physical Requirements :

Ability to climb 3 flights of stairs throughout the day

Able to lift a minimum of 10 lbs

The successful candidate is expected to contribute positively to the implementation of the NCCT’s vision and mission, operate in a collaborative team setting and maintain high and professional productivity levels and quality of service.

This is a full-time position .  Salary is commensurate with qualifications and experience.  Although preference will be given to Indigenous applicants (First Nations, Metis and Inuit), all qualified candidates are encouraged to apply.

We thank all applicants for their interest however only those candidates selected for interviews will be contacted.

If this position interests you, please submit your resume and a cover letter by clicking on APPLY

The Native Canadian Centre of Toronto is an equal opportunity employer.  We are committed to providing an inclusive and barrier-free selection process and work environment.  If contacted in relation to an employment opportunity, please advise our Interim Human Resources Manager at [email protected] of the accommodation measures required.  Information received relating to accommodation will be addressed confidentially.