Senior Executive Assistant 35 to 40 dollars per hour

Randstad Victoria is now looking for an Executive Asistant in Victoria BC .

The ideal individuals will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

The Executive Assistants will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion

This is a contract position starting on November 18th 2024

Advantages

• Full time
• $35-40 per hour
• Monday to Friday 8-4pm - 35 hr work week
• Contract position starting on November 18th 2024
• Work with amazing employers

Responsibilities

Executive Support

• Completes a broad variety of administrative tasks for the CEO and other key staff including : managing an extremely active calendar;
• completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas;

and compiling documents for travel-related meetings.

• Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time.
• Communicates directly, and on behalf of the CEO, with Board members, donors, staff, and others.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.

Determines appropriate course of action, referral, or response.

• Provides a bridge for smooth communication; demonstrating leadership to maintain credibility, trust and support with senior staff.
• Works closely and effectively with the CEO to keep him / her well informed of upcoming commitments and responsibilities, following up appropriately.

Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.

Serves as project manager on strategic initiatives and projects, as directed by the CEO, in support of the mission of the school and related initiatives.

Operations

• Be able to manage and organize corporate files.
• Have experience or interest in office and organizational productivity tools and systems
• Serve a key role in initiatives to increase team efficiency and increase the organizations capacity to support clients.
• Help manage the company’s online brand and presence.

Qualifications

• Bachelor's degree strongly desired or equivalent work experience
• Strong work tenure : 3-5+ years of experience supporting executives
• Experience and interest in internal and external communications
• Proficient in Microsoft Office (Teams, Outlook, Word, Excel, and Power Point), Google Suite, and CRM systems

Summary

If this sounds like the opportunity for you then we would love to hear from you - please apply here today and one of our Staffing Consultants will be in touch.

Alternatively, please email your resume to [email protected] or [email protected].

Any questions? Please feel free to call the Randstad Victoria office at 250.383.1389 and one of the team will be happy to help.

We look forward to hearing from you!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming;

Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.

ca to ensure their ability to fully participate in the interview process.