Administrator (In-Office)

Job Description

We are seeking an Administrator to join our BPA team in Vaughan. Please note that the office location is currently Toronto (1263 Wilson Ave.); however, the office will be relocating to Vaughan (Langstaff Rd. & Highway 50) in the coming months.

This position is 100% in-office.
Hours: 8:30am – 4:30pm with rotational Wednesday, 12pm – 8pm and Saturday, 9am – 12pm shifts every 12-16 weeks.

The Administrator’s job functions include processing of employer benefit contributions reports and maintaining enrollment data of benefit plan participants as specified by client Collective Bargaining Agreements, contract specifications and the benefit plan summary. He or she ensures contribution reports are verified for accuracy in order to determine benefit plan entitlements for members, identify employer payment irregularities, initiate collection efforts and carry out delinquency procedures.

The Administrator will:

• Learn and understand the applicable Collective Agreements. Receive employer contribution reports on daily basis, and ensure payments accurately match to report
  Balance and audit reports, confirming hours, rates, calculations, and additional information. Process company adjustments on the MEBS system. Detailed analysis of employer reporting is required to ensure accuracy
• Generate and analyze various reports to identify and reconcile any company imbalances or irregularities. Follow BPA delinquency guide for companies with outstanding balances
• Respond to enquiries from Union representatives, companies and members regarding eligibility, vacation pay and other issues
• Assist union representatives’ enquiries regarding company, and member reports
• Request and distribute cheques from Accounting Department at month end
• Assist employers to complete documentation and reports for submission to BPA
• Process benefit self-payments from members. Review payments to ensure accuracy and follow up with discrepancies
• Enter data on remittance reports submitted by companies, when required
• Follow up with members on NSF cheques for self-payments
• Run various monthly queries to assist in monthly reporting

To be successful as an Administrator with BPA, you will need:

• Exposure to office administration and clerical processes particularly related to data analysis, and account reconciliation
• PC proficient with strong knowledge of Microsoft Office (Excel and Word skills essential)
• Knowledge of accounting practices a definite asset
• Demonstrated mathematical aptitude
• Minimum secondary school graduate, post secondary education preferred
• The ability to organize and prioritize workload
• Excellent written and verbal communication abilities
• Strong interpersonal and customer service skills
• The ability to multi-task, work under pressure and meet deadlines

All-star candidates will have:

• Previous experience in the group benefits industry
• Fluency in Portuguese, Italian and/or Spanish

What's in it for you:

• Learn by working alongside our experts
• Extended health care and dental benefits
• A retirement savings plan with company contributions
• A suite of Health & Wellness offerings
• Mental Health programs and support for you and your family
• Assistance for the completion of industry designations
• Competitive compensation

At People Corporation we are committed to helping businesses succeed. We are a national provider of benefits, retirement, wealth, wellness, and human resource solutions. Our experts and solutions serve over 20,000 clients representing nearly 3 million Canadians. We offer customized solutions designed to fit the unique needs of businesses and their employees, members and stakeholders.

About BPA:
BPA is a division of People Corporation and has served members and beneficiaries in their local communities since 1958. BPA is dedicated to providing a superior benefits experience to our members, businesses, and trusts in the local communities in which they live and operate.

Providing an inclusive, accessible environment, where all employees and clients feel valued, respected and supported is something we're committed to. We are dedicated to building a workforce that reflects the diversity of the communities in which we live, and to creating an environment where every employee has the opportunity to reach their potential.