Lead Coordinator, Event Management

uOttawa | Carrières - CareersOttawa, ON, Canada

30+ days ago

Job description

Apply locations : 725 Parkdale - TOH Civic Roger Guindon Hall

Time type : Full time

Posted on : January 09, 2025

Job requisition ID : JR20049

Position Purpose :

Reporting to the Director, Strategic Planning and Implementation, plans, manages, and promotes events that engage alumni, raise awareness in the community, foster ties between strategic partners and the academic community, and support recruitment, fundraising, and research activities.

In this role, your responsibilities will include :

Plans events : Plans and designs various on- and off-campus events that engage alumni, raise awareness in the community, build ties between strategic partners and the academic community, and support recruitment, fundraising, and research activities. Discusses with clients, identifies requirements and deadlines, sets budgets, plans, and coordinates all steps required to conduct the event.
Manages events : Organizes and manages all logistics surrounding events, such as reservations, rentals, registration and invitations, catering services, equipment installation, and setup of spaces. Supervises the running of these events and resolves any problems that might arise. Welcomes guests and acts as the University representative and host for each event.
Supervises others : Hires and trains individuals, such as volunteers and caterers, and coordinates and supervises their work to ensure that they carry out their duties as directed and to the required standard.
Manages budgets : Manages budgets related to the organization and running of events while staying within budget limits and complying with related policies, regulations, and procedures.
Advertising : Participates in planning and designing the marketing plans required to conduct events and maximize stakeholder awareness and participation.

What you will bring :

Essential Qualifications :

College diploma in marketing, event management, fundraising, or communications, or an equivalent combination of education, training, and experience.

Minimum five years’ experience in a similar role.

Other Qualifications :

Proven ability to formulate creative ideas and analyze, evaluate, and negotiate details to create a successful event.

Strong interpersonal and communication skills.

Excellent problem-solving skills.

Ability to work well under pressure and meet strict deadlines.

Self-reliance and good judgment.

Project management experience.

Experience in supervising teams and volunteers.

Knowledge of budget management policies and practices.

Strong organizational skills.

Knowledge of computer systems and software such as Windows, word processors, web applications, graphic design software, social media platforms, spreadsheets, databases, presentation software, internet browsers, and email.

Bilingualism – French and English (spoken and written).

Key Competencies at uOttawa :

Planning : Organize in time a series of actions or events to realize an objective or project. Plan and organize own work and priorities in regular daily activities.

Initiative : Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever possible.

Client Service Orientation : Help or serve others to meet their needs. Anticipate and identify the needs of internal and external clients and find solutions to meet them.

Teamwork and Cooperation : Cooperate and work well with other team members to reach common goals. Accept and give constructive feedback.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork, and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence.

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