Coordinator, Project

What is the Opportunity?

Faster. Smarter. Safer. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is ready to become Canada’s #1 utility construction provider and we’re looking for a Project Coordinator to help us get there! This role is a part of our Tristar Traffic team.

Reporting to the Operations Manager, the Project Coordinator’s primary responsibility is to provide coordination support to Tristar Traffic projects. Responsibilities include preparation, organization, and maintenance of all project related documentation, RFI’s, and maintaining project trackers. Other duties include general administrative requests.

What You'll Do Here :

Assisting the Operations Manager with administrative functions and processes.

Ensuring documentation is maintained throughout the length of the project.

Prepare project folders, templates and information at the start of the project.

Prepare, organize and maintain project folder on the server.

Ensure all project related documentation is tracked and recorded.

Maintain current drawing and report folders and provide updates as required.

Assist with preparation and tracking of change notices and subsequent change orders.

Attend / Setup / take minutes of project related meetings and / or conference calls.

Generate and track Requests for Information (RFI’s).

Prepare Operations & Maintenance and Quality Assurance documentation for review by the Operations Managers and submittal to the customer.

Track and report on site hours worked by employees.

Adhere to all company workplace policies, standards, procedures, and safe work practices.

What You Bring to the Team :

Education to include technical college diploma, engineering degree or combination of technical training and / or related experience.

Minimum of 2 years of experience in a Project Coordinator role.

Valid Class 5 driver’s license.

Fluent in both French and English (verbal and written).

Solid understanding of the Quebec market norms and regulations in constructions.

Understanding of estimating, project forecasting and change management principals and processes.

Experience in planning, scheduling, resource balancing for a variety of sizes of projects.

Proven leadership, communication, and negotiation skills.

Ability to resolve project disputes with minimal assistance.

Ability to Inspire and foster an environment of cooperation between different departments and co-workers.

Availability to collaboratively work within both an office and site environment.

Sound computer skills – MS Excel, MS Word, and MS Project required, and experience with Hard Dollar and SAP considered an asset.

Self-motivated with good organizational skills.

Ability to work independently, accurately and under pressure.

Able to perform in a fast-paced environment.

Be a champion of inclusion and diversity.