Secretary III - Legislative Services

Secretary III - Legislative Services

Job Locations CA-BC-Duncan Competition Number 24031-E Closing Date 2 / 2 / 2024 Type Temporary Full Time Department Corporate Services Division Legislative Services Location : Name Head Office

General Information

Majestic mountains, the rugged West Coast Trail, serene lakes, and one of the world’s tallest free-standing timber rail trestles all lie in the picturesque Cowichan Valley Regional District (CVRD). Located on Vancouver Island, the CVRD provides a wide range of local government services to a population of 80,000 within its 4 distinct municipalities and 9 electoral areas. Just 50 km north of Victoria and 30 km south of Nanaimo, the Cowichan Valley offers a warm climate and numerous parks, recreational, cultural, and social opportunities.

The Cowichan Valley Regional District is now accepting applications for the temporary full-time Secretary III position in the Legislative Services Division within the Corporate Services Department. This temporary full-time position is expected to run until February 2025.

Reporting to the Deputy Corporate Officer, the Secretary III is responsible for performing receptionist and administrative support services for the Legislative Services Division. Work includes the preparation / distribution of agendas, taking / transcribing minutes, providing information and assistance related to Division activities and meeting management software, document tracking, website updates, special projects, word processing assignments, data entry, mail, and filing.

Qualifications

• Secondary school graduation plus completion of a minimum 6-month office administration certificate from an accredited educational institution
• Four (4) years of related experience including a minimum two years acting as a recording secretary to committees, council, boards, or commissions, preferably at the local government level
• Experience using meeting management software would be an asset
• Enrolment / completion in a certification program involving Local Government Administration, Public Administration, Business Administration or a related field
• An equivalent combination of education, training, and experience may be considered

For a full listing of the job requirements please .

Hours of Work

Guaranteed 35 hours of work per week, Monday to Friday, 8 : 30 a.m. to 4 : 30 p.m. and eligible for flextime. This position may be required to attend some evening and weekend meetings. This position is eligible to be considered for a part-time Work-From-Home arrangement.

Salary

Wage rate in 3 steps as per the Collective Agreement between the CVRD and CUPE Local 358, $34.70 - $35.70 - $36.76 per hour (January 1, 2024 rates). Benefits and pay in lieu of vacation are included as per the CUPE Collective Agreement.

Application Instructions

Please submit a resume and cover letter at the link above by 4 : 30 pm on the date indicated.

Note

Testing may be required during the interview process. Testing is based on the knowledge, skills, abilities and qualifications outlined in the job description.