administrative assistant
- Work Term : Permanent
- Work Language : English
- Hours : 35 hours per week
- Education : Bachelor's degree
- Experience : 2 years to less than 3 years
- Business / office automation / technology / data entry
Tasks
- Coordinate the flow of information within the team
- Direct and control daily operations
- Evaluate daily operations
- Open and distribute mail and other materials
- Plan and organize daily operations
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Advise senior management
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
- Prepare sketches, layouts and graphic elements
Computer and technology knowledge
- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Electronic scheduler
- Adobe Photoshop
- Database software
- Project management software
- Social Media
- MS Office
- Quick Books
- Adobe Acrobat Reader
- Google Drive
- WordPerfect
- Adobe Illustrator
- Electronic mail
- Adobe Suite
- Salesforce
Type of industry experience
Printing and publishing
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Invoices
- Manuscripts, publications or theses
- Charts, tables, graphs and diagrams
- Business process management
- Graphic design
- Customs services
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
Screening questions
- Are you available for the advertised start date?
- Are you currently a student?
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
- What is the highest level of study you have completed?
- What is your current field of study?
- What is your current level of study?
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