Senior Program Coordinator

Position Overview

Position : Senior Program Coordinator

Location : Toronto, ON

Position Type : Full-time, 3-year renewable contract.

Status : This posting is for an existing vacancy.

Hiring Range : $53,679 - $63,157

Application Deadline : Friday, February 13, 2026, at 11 : 59PM.

About Ivey Business School :

Ivey Business School acknowledges and respects the traditional lands of the Anishinaabek, Haudenosaunee, Lūnaapéewak, and Attawandaron peoples, where Western University and Ivey Business School are located. This land continues to be home to diverse Indigenous peoples, whom we recognize as contemporary stewards of the land and vital contributors of the community.

Ivey Business School (www.ivey.ca) at Western University (www.uwo.ca) is Canada’s leading provider of real-world, case-based business education. Drawing on extensive research and business experience, Ivey’s faculty provides the best classroom experience, equipping students with the knowledge, skills, and capabilities they need to confidently take on today’s leadership challenges and opportunities through Case-Method Learning. Ivey offers undergraduate and graduate degree programs, as well as Executive Education at campuses in London, Toronto, and Hong Kong.

The London Based Programs offices play a pivotal role in providing an exceptional student experience to our HBA, MBA, and MSc students. The department is responsible for the delivery and execution of all operational components of the student experience, including scheduling and timetables, exams, and grades submissions.

Responsibilities

Program Coordination

• Course scheduled development, coordination, and conflict resolution between faculty / staff departments, facilities, and other program offices using shared resources.
• Student timetabling, course selection for students, managing the enrollment and credentials process. Including the software set up of the program courses using Ivey’s in-house applications.
• Identification, scheduling, and coordination of interim and final examinations including the selection, coordination, and training of exam proctors.
• Coordinate grade administration between faculty, the program office, and the registrar.
• Maintain and distribute program progression requirements to graduate students.
• Adjudicate student credits to ensure eligibility to apply for graduation.
• Maintain the faculty handbook and advise faculty of all Ivey and Western policies that pertain to their course instruction.
• Responsible for the integrity of scheduled student reconciliation requests from the School of Graduate and Post-doctoral Studies.
• Coordinate co-curricular event requests from parties outside the program office to eliminate conflicts between curricular and other non-curricular sessions.
• Onsite coordination for Toronto campus sessions (monthly) and London residency weeks (quarterly).
• Communicates and facilitates enforcements of all Western, Ivey, and Program policies.

Student Support

Event & Vendor Management

Reporting & Analysis

Admissions & pre-arrival

Education & Experience

Skills & Abilities

What We Offer :

Equity, Diversity, and Inclusion at Ivey

Ivey Business School is committed to Equity, Diversity, and Inclusion. Please explore Ivey’s EDI homepage for more information on Ivey's commitment to EDI, to read about Ivey’s progress in the EDI Update, and to meet Ivey’s EDI Advisory Council members.

Ivey Business School invites applications from all qualified individuals. Ivey is committed to employment equity and diversity in the workplace, and welcomes applications from women, members of racialized groups / visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodation

Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any accommodations in order to participate fully in our recruitment experience. Please contact us at careers@ivey.ca to notify us of any needs related to completing the job application, and / or throughout the recruitment process.

Artificial Intelligence

AI-supported tools may be used in parts of the selection process to help evaluate applications; however, our HR system itself does not include any AI functionality. All hiring decisions are made by people.

Application

If you're excited about joining Canada\'s leading business school and meet the qualifications, please submit your resume and cover letter via the Ivey Careers page by the application deadline.

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