Corporate Legal Assistant

About the Company

Forge Recruitment is currently partnering with a large international law firm to recruit a Corporate Legal Assistant for its Toronto office. This firm is known for its collaborative culture, high-performing legal teams, and commitment to professional development.

This opportunity sits within the Corporate Service group and offers the chance to work closely with experienced lawyers in a dynamic and fast-paced legal environment.

About the Role

This is a newly created position supporting a small team of lawyers within a busy corporate practice. The successful candidate will play an integral role in ensuring the smooth operation of the practice by providing both administrative and substantive legal support.

This role offers a hybrid working schedule, with three days per week required in the office. The successful candidate will work onsite during the first month to facilitate onboarding and training.

• Managing file openings, engagement letters, and client identification and verification requirements

• Maintaining file management systems and bring-forward systems

• Preparing, editing, and formatting correspondence, memos, reports, and legal documentation

• Creating and maintaining templates and precedents

• Managing lawyers' calendars and coordinating meetings and conferences

• Greeting clients and coordinating distribution of meeting materials

• Capturing and entering lawyers' time into the firm's accounting system

• Supporting document workflow including printing, scanning, merging, and distribution of materials

• Assisting with billing processes, trust transactions, and related accounting matters

• Coordinating travel arrangements including transportation, accommodations, and related logistics

• Preparing expense reports and cheque requests

• Providing additional administrative support as required to meet operational needs

The Offer

• Competitive salary range of $60,000 $80,000, commensurate with experience

• Annual discretionary bonus

• Comprehensive employer-paid health and dental benefits

• Vision and life insurance coverage

• Short-term and long-term disability insurance

• Parental leave top-up benefits

• Group RRSP matching program

• Paid vacation, sick days, and personal time

• Employee referral incentives

• Professional development and continuing education support

• Hybrid work flexibility

What You Bring

The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced professional services environment.

Qualifications include:

• 3+ years of experience as a Corporate Legal Assistant, preferably within a law firm

• Diploma or certification in legal administration considered an asset

• Previous experience supporting corporate lawyers

• Foreign legal training or law degree considered an asset

• Strong technical proficiency with Microsoft Office, particularly Word and Outlook

• Intermediate to advanced Excel skills considered an asset

• Experience with closing files or transaction support considered an asset

• Excellent written and verbal communication skills with the ability to interact professionally with clients and lawyers

• Strong organizational and time management skills with the ability to manage multiple deadlines

• Ability to work both independently and collaboratively within a team environment

• Demonstrated professionalism, discretion, and commitment to maintaining confidentiality

Next Steps
If you are interested in learning more about this opportunity, please apply, in confidence. Thank you for your interest in the position and in Forge Recruitment.